Project Coordinator

Ascensus is the leading independent technology and service platform powering savings plans across America, providing products and expertise that help nearly 16 million people save for a better today and tomorrow.

Section 1: Position Summary
We are seeking a highly organized and proactive Project Coordinator to support the planning, execution, and delivery of projects across departments. The Project Coordinator will work closely with project managers and team members to ensure project goals are achieved on time, within scope, and within budget.

Section 2: Job Functions, Essential Duties and Responsibilities

• Assist in the development and maintenance of project documentation, including timelines, schedules, and meeting notes.
• Coordinate meetings, prepare agendas, and track action items and deliverables.
• Monitor project progress and provide regular updates to stakeholders.
• Manage project-related administrative tasks such as scheduling, resource tracking, and file organization.
• Assist with budget tracking, expense reporting, and procurement processes.
• Support communication between internal teams, external partners, and clients.
• Identify potential risks or delays and escalate issues to the project manager as necessary.
• Help ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Use project management software/tools to track progress and manage tasks.
• At Ascensus we are guided by our Core Values of People Matter, Quality First and Integrity Always. They inspire us every day to prioritize an environment of respect for those we serve and one another and should be visible in your actions on a day-to-day.

Supervision

• N/A

Section 3: Experience, Skills, Knowledge Requirements
Required Qualifications:

• Associate or Bachelor's degree in Business Administration, Project Management, or a related field.
• 1–3 years of experience in a project coordination or administrative support role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Smartsheet
• Ability to work independently and as part of a team.

Preferred Qualifications:

• Project Management Professional (PMP) or CAPM certification is a plus.
• Experience in [industry, e.g., IT, construction, healthcare] is preferred.
• Familiarity with Agile or Scrum methodologies.

For all virtual remote positions, in order to ensure associates can effectively perform their job duties with no distractions, we require an uninterrupted virtual workspace and there is also an expectation of family care being in place during business hours. Additionally, there is an internet work speed requirement of 25 Mbps or better for individual use. If more than one person is utilizing the same internet connection in the same household or building, then a stronger connection is required. If you are unsure of your internet speed, please check with your service provider. Note: For call center roles specifically, it is a requirement to either hardwire your equipment directly to the internet router or ensure your workstation is in close proximity to the router. Please ensure that you are able to meet these expectations before applying.

We are proud to be an Equal Opportunity Employer

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