Executive Assistant

1 week ago

Kurla Maharashtra, India ALYF Full time

We are seeking a highly organized and proactive
Executive Assistant (EA)
to provide high-level administrative support to the Director of ALYF. The ideal candidate will be responsible for managing the Director's schedule, communications, and assisting with various administrative tasks to ensure the smooth and efficient operation of the executive office.

Key Responsibilities:

  • Calendar Management:
    Efficiently manage and coordinate the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Communication:
    Screen and prioritize calls, emails, and correspondence. Act as a liaison between the Director and internal/external stakeholders.
  • Meeting Coordination:
    Organize and prepare materials for meetings, including agendas, presentations, and reports. Take minutes when required.
  • Travel Arrangements:
    Handle all aspects of travel arrangements for the Director, including booking flights, accommodations, and transportation.
  • Document Management:
    Prepare, proofread, and manage confidential documents and reports. Maintain an organized filing system for both electronic and paper records.
  • Project Support:
    Assist with various projects, including research, data collection, and administrative tasks.
  • Event Coordination:
    Support in organizing company events, team meetings, and other executive functions.
  • General Office Support:
    Assist in office management, including handling supplies, coordinating with other departments, and ensuring a productive office environment.

Requirements:

  • Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting top-level executives.
  • Excellent organizational and time-management skills with the ability to manage multiple tasks and priorities.
  • Strong communication skills, both verbal and written, with the ability to interact professionally with internal and external stakeholders.
  • High attention to detail and a proactive approach to problem-solving.
  • Discretion and confidentiality in handling sensitive information.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook), and familiarity with other office tools.
  • Ability to work independently and as part of a team.
  • A positive attitude, strong work ethic, and flexibility in adapting to changing priorities.

Preferred Qualifications:

  • A degree in Business Administration or a related field is a plus.
  • Experience in a fast-paced or dynamic work environment.
  • Familiarity with basic project management tools is a plus.

What We Offer:

  • A collaborative and dynamic work environment.
  • Opportunities for professional growth and development.
  • Competitive salary and benefits.
  • If you are a dedicated professional with strong organizational skills and an ability to support senior leadership effectively, we encourage you to apply for this exciting opportunity.

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