Executive Assistant

3 days ago

Kurla Maharashtra, India ALYF Full time ₹ 2,50,000 - ₹ 7,50,000 per year

We are seeking a highly organized and proactive
Executive Assistant (EA)
to provide high-level administrative support to the Director of ALYF. The ideal candidate will be responsible for managing the Director's schedule, communications, and assisting with various administrative tasks to ensure the smooth and efficient operation of the executive office.

Key Responsibilities:

  • Calendar Management:
    Efficiently manage and coordinate the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Communication:
    Screen and prioritize calls, emails, and correspondence. Act as a liaison between the Director and internal/external stakeholders.
  • Meeting Coordination:
    Organize and prepare materials for meetings, including agendas, presentations, and reports. Take minutes when required.
  • Travel Arrangements:
    Handle all aspects of travel arrangements for the Director, including booking flights, accommodations, and transportation.
  • Document Management:
    Prepare, proofread, and manage confidential documents and reports. Maintain an organized filing system for both electronic and paper records.
  • Project Support:
    Assist with various projects, including research, data collection, and administrative tasks.
  • Event Coordination:
    Support in organizing company events, team meetings, and other executive functions.
  • General Office Support:
    Assist in office management, including handling supplies, coordinating with other departments, and ensuring a productive office environment.

Requirements:

  • Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting top-level executives.
  • Excellent organizational and time-management skills with the ability to manage multiple tasks and priorities.
  • Strong communication skills, both verbal and written, with the ability to interact professionally with internal and external stakeholders.
  • High attention to detail and a proactive approach to problem-solving.
  • Discretion and confidentiality in handling sensitive information.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook), and familiarity with other office tools.
  • Ability to work independently and as part of a team.
  • A positive attitude, strong work ethic, and flexibility in adapting to changing priorities.

Preferred Qualifications:

  • A degree in Business Administration or a related field is a plus.
  • Experience in a fast-paced or dynamic work environment.
  • Familiarity with basic project management tools is a plus.

What We Offer:

  • A collaborative and dynamic work environment.
  • Opportunities for professional growth and development.
  • Competitive salary and benefits.
  • If you are a dedicated professional with strong organizational skills and an ability to support senior leadership effectively, we encourage you to apply for this exciting opportunity.

  • Executive Assistant

    7 hours ago

    Kurla, Mumbai, Maharashtra, India Rushabh Sealink And Logistic Pvt Ltd Full time

    **Key Responsibilities**: - **Calendar Management**: - Manage the executive’s schedule, including meetings, appointments, and travel arrangements. - Prioritize and coordinate appointments to ensure efficient time management. - **Communication**: - Draft, review, and send out communication on behalf of the executive. - **Meeting Coordination**: -...

  • Executive Assistant to CEO

    1 week ago

    Kurla, Mumbai, Maharashtra, India PCUBE Full time

    **Summary** The Assistant Executive to the CEO will provide high-level administrative support, coordinate strategic initiatives, manage internal and external communication, and ensure the efficient execution of daily activities related to the CEO’s office. **Key Responsibilities** - Manage the CEO’s calendar, schedule meetings, appointments, and...

  • Assistant Dispatch

    2 weeks ago

    Mumbai, Maharashtra, India The Executive Full time

    **We’re Hiring - Assistant Dispatch** **Location**: Taloja **Position**: Assistant Dispatch **Experience**: Minimum 2 years **Salary**: ₹15,000/month **Key Responsibilities**: - Assist in day-to-day dispatch operations. - Coordinate with logistics team and transporters. - Prepare and maintain dispatch records & documents. - Ensure timely delivery and...

  • Executive Assistant to Md

    1 week ago

    Kurla, Mumbai, Maharashtra, India SKG Refractories Ltd Full time

    Job Description - Minimum of **5 to 6 years of experience as an Executive Assistant,Personal Assistant or similar role.** - Manage information flow in a timely and accurate manner - Analytical skills, Can handle travel desk and good follow up skills - Managing internal and external correspondence on behalf of senior management. - Reporting to senior...

  • Executive Assistant to Md

    4 days ago

    Kurla, Mumbai, Maharashtra, India SKG Refractories Ltd Full time

    Job Description - Minimum of **8 to 10 years **of experience as an **Executive Assistant,Personal Assistant or similar role.** - Manage information flow in a timely and accurate manner - Analytical skills, Can handle travel desk and good follow up skills - Managing internal and external correspondence on behalf of senior management. - Reporting to senior...

  • Personal Assistant

    1 week ago

    Kurla, Mumbai, Maharashtra, India NATIONAL SPORTS ACADEMY Full time

    **Key Responsibilities**: **Calendar and Schedule Management**: - Maintain and manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements. - Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items. **Communication Management**: - Draft, review, and send...

  • Personal Assistant

    6 days ago

    Kurla, Mumbai, Maharashtra, India Rushabh Sealink And Logistic Pvt Ltd Full time

    Key Responsibilities: Manage the executive’s calendar, including scheduling meetings, reminders, and travel planning Utilize AI tools such as ChatGPT for research, content creation, and communication support Coordinate meetings, take minutes, and follow up on action items Handle confidential information with discretion Perform general administrative...

  • Visa Processing Executive

    1 week ago

    Kurla, Maharashtra, India Cozmo Travel Full time ₹ 4,00,000 - ₹ 6,00,000 per year

    Company DescriptionCozmo Travel LLC, launched in January 2010, offers customized travel solutions for both independent and corporate travelers. The company provides a comprehensive range of products and services including travel planning, ticketing services, hotel bookings, visa processing, and organizing activities such as excursions and safaris. A member...

  • Virtual Assistant

    2 weeks ago

    Kurla, Mumbai, Maharashtra, India Afreen International Tours & Travels Full time

    About the Role: Key Responsibilities: - **Product Research and Sourcing**: - Conduct market research to identify profitable products. - Analyze competition and sales data to recommend new products. - Coordinate with suppliers and negotiate pricing. - **Listing Creation and Optimization**: - Create and optimize product listings with compelling titles,...

  • Accounts Assistant

    2 weeks ago

    Kurla, Mumbai, Maharashtra, India AltQuad Global LLP Full time ₹ 18,00,000 - ₹ 24,00,000 per year

    Location: BKC, Mumbai, MaharashtraExperience Needed: 1 to 3 Years.Accounting Type: Foreign Entities.Working Days and Hrs: Monday to Friday, 10:30 am to 7:00 pm.Budget: INR 25k per month gross.Other Requirements: Candidate should be fluent in Writing and Speaking in English.Job Description (AR And AP Profile)We are seeking a highly organized and...