Personal Assistant

1 week ago

Kurla Mumbai Maharashtra, India NATIONAL SPORTS ACADEMY Full time

**Key Responsibilities**:
**Calendar and Schedule Management**:

- Maintain and manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.

**Communication Management**:

- Draft, review, and send communications on behalf of the executive.
- Liaise with internal and external stakeholders on behalf of the executive.

**Travel Coordination**:

- Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.
- Prepare travel documents and ensure all logistics are handled efficiently.

**Administrative Support**:

- Prepare and edit reports, presentations, and documents as required.
- Maintain an organized filing system for documents, records, and correspondence.
- Handle confidential information with discretion and professionalism.

**Event Planning and Coordination**:

- Assist in planning and coordinating events, conferences, and company functions.
- Manage RSVPs, venue booking, catering, and other logistics as needed.

**Task and Project Management**:

- Assist with the management of special projects and assignments as directed by the executive.
- Track progress on various tasks and ensure deadlines are met.

**Office Management**:

- Ensure the executive’s office is well-organized and equipped with necessary supplies.
- Coordinate with other departments to manage office resources and facilities.

**Expense Management**:

- Track and manage the executive’s expenses, including preparing expense reports and ensuring timely reimbursements.
- Monitor and manage budgets related to the executive’s activities.

**Client and Stakeholder Relations**:

- Build and maintain relationships with key clients, partners, and stakeholders.
- Ensure that the executive is well-prepared for meetings with relevant background information and materials.

**Meeting Scheduling and Management**:

- Schedule meeting as per the executive's instructions
- Attend meeting where instructed
- Prepare minutes of the Meeting and notes on important discussion

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 2 years (required)

**Language**:

- English (required)

Work Location: In person

Application Deadline: 27/08/2024

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