
Office Administrator
15 hours ago
Job Title: Office Administrator
Experience: 1–3 Years
Location: Vadodara
Department: Administration
Industry: Engineering, Procurement & Construction (EPC) – Dams, Roads, and Enterprise Projects
Employment Type: Full-Time
About the Company
We are a growing EPC (Engineering, Procurement, and Construction) company engaged in the execution of infrastructure projects such as dam construction, road development, and enterprise-level engineering works. As we expand and modernize our administrative systems, we seek a skilled and proactive Office Administrator to support our operations.
Job Overview
The Office Administrator will be responsible for managing and supporting day-to-day administrative activities. Key duties include attendance tracking, expense and invoice management, document drafting, and asset tracking. The ideal candidate will have prior experience in a similar role and be proficient with HRMS tools such as Keka or any similar software, which we use for attendance and admin management.
Key Responsibilities
- Attendance & Leave Management
- Monitor and maintain daily attendance using Keka HRMS
- Track employee leave records and generate monthly attendance reports
- Coordinate with HR and payroll teams for accurate reporting
- Expense & Invoice Tracking
- Collect and verify employee reimbursement claims
- Maintain a record of company expenses and supplier invoices
- Assist the finance team with data entry and documentation for payment processing
- Document Drafting & Filing
- Draft official letters, memos, reports, and other documents as required
- Ensure proper formatting and document control in both soft and hard copies
- Maintain filing systems for administrative and project-related documents
- Asset Management
- Maintain a register of office and project-site assets
- Track asset allocation, condition, and movement between departments or sites
- Assist in asset tagging and periodic audits
- Administrative Support
- Coordinate with internal teams and external vendors for operational needs
- Support procurement documentation and basic inventory records
- Ensure smooth office functioning and supply management
Required Skills & Qualifications
- 1–3 years of experience in office administration
- Hands-on experience with KEKA or similar HR/admin software
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Strong organizational and time-management skills
- Excellent verbal and written communication
- Ability to work independently with minimal supervision
Preferred Qualifications
- Experience working in a construction, EPC, or infrastructure company
- Familiarity with procurement or finance-related documentation
- Understanding of basic accounting or inventory tracking principles
What We Offer
- Opportunity to contribute to landmark EPC projects
- Growth-focused, team-oriented work environment
- Competitive salary with potential performance bonuses
- Training on company systems and tools
Job Types: Full-time, Permanent
Pay: ₹14, ₹26,000.00 per month
Benefits:
- Commuter assistance
- Food provided
- Paid sick time
Location:
- Gotri, Vadodara, Gujarat (Preferred)
Willingness to travel:
- 25% (Preferred)
Work Location: In person
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