Event Manager

1 week ago

Bhubaneswar Orissa, India seven Hills Hotels Full time ₹ 3,60,000 - ₹ 4,80,000 per year

Job Summary:

The Event Manager will plan, coordinate, and execute high-profile government, corporate, and public events including expos, mahotsavs, and events involving VIPs such as Chief Ministers. The role requires excellent organizational skills, strict adherence to protocols, vendor management, and ensuring flawless execution of events while maintaining client satisfaction and compliance.

Key Responsibilities:

Event Planning & Strategy:

  • Conceptualize and plan events as per client brief including government programs, corporate events, public festivals, and expos.
  • Prepare detailed event schedules, timelines, and logistics plans.
  • Conduct site inspections, assess feasibility, and manage risk.

Government & VIP Protocol Management:

  • Ensure compliance with government protocols and security requirements.
  • Coordinate VIP arrangements, seating, and official protocol for dignitaries like Chief Ministers.
  • Maintain liaison with government departments and agencies for permissions and approvals.

Client & Stakeholder Management:

  • Act as the primary point of contact for clients and stakeholders.
  • Ensure expectations are met with timely updates and professional communication.
  • Maintain strong relationships with sponsors, partners, and vendors.

Vendor & Resource Management:

  • Source, negotiate, and manage vendors for logistics, AV, catering, décor, and security.
  • Ensure quality, timely delivery, and compliance with event requirements.
  • Manage manpower and material resources efficiently.

Budgeting & Financial Oversight:

  • Prepare and manage event budgets, track expenses, and ensure cost-effective execution.
  • Monitor and approve vendor invoices and payments.

On-Site Supervision & Execution:

  • Oversee event setup, registration, technical arrangements, and crowd management.
  • Ensure safety, security, and smooth functioning throughout the event.
  • Troubleshoot on-the-spot issues to maintain event quality.

Post-Event Activities:

  • Prepare post-event reports, budget reconciliation, and feedback analysis.
  • Maintain documentation, photographs, and official records.
  • Suggest improvements for future events based on learnings.

Job Types: Full-time, Permanent

Pay: ₹25, ₹40,000.00 per month

Education:

  • Bachelor's (Preferred)

Experience:

  • Events management: 4 years (Preferred)

Work Location: In person

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