Assistant, Document Controls

20 hours ago

Bengaluru, Karnataka, India WSP Full time ₹ 40,00,000 - ₹ 80,00,000 per year
Responsibilities

Key Responsibilities

  • Maintain and organize engineering drawings, technical reports, contracts, and correspondence in accordance with project protocols.
  • Track and manage document versions, approvals, and distribution using document control systems.
  • Ensure all documentation complies with client and regulatory standards, including ISO and QA/QC requirements.
  • Support contract management by maintaining records of contract amendments, RFIs, change orders, and deliverables.
  • Assist in preparing documentation packages for client submissions, audits, and project milestones.
  • Coordinate with engineers, project managers, and legal teams to ensure timely document flow and approvals.
  • Help implement and refine document control procedures to improve efficiency and compliance.
Qualifications

Qualifications

Required:

  • Diploma or bachelor's degree in business administration, or a related field.
  • Strong organizational skills and attention to detail.
  • Good written and verbal communication skills.
  • Ability to handle confidential and contractual information with discretion.

Preferred:

  • 3 – 5 years of experience in engineering or infrastructure projects.
  • Familiarity with contract documentation and project lifecycle.
  • Exposure to document control platforms (e.g., Aconex, SharePoint, ACC, ProjectWise etc).

Technical Skills

  • Proficient in Microsoft Office (Word, Excel, Outlook).
  • Basic understanding of engineering drawings and technical documentation.
  • Comfortable working with digital document management systems.

Ideal Candidate Traits

  • Proactive and eager to learn.
  • Able to work under pressure and meet deadlines.
  • Collaborative mindset with a service-oriented attitude.

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