Assistant Document Controller

We're AtkinsRéalis, a world class Engineering Services and Nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. Created by the integration of long-standing organizations dating back to 1911, we are a world-leading professional services company dedicated to engineering a better future for our planet and its people. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors.

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Our teams take great pride in delivering some of the world's most prestigious projects. This success is driven by our talented people, whose diverse perspectives, expertise, and knowledge set us apart. Join us and you'll be part of our genuinely collaborative environment, where everyone is supported to make the most of their talents and expertise.

When it comes to work-life balance, AtkinsRéalis is a great place to be. So, let's discuss how our flexible and remote working policies can support your priorities. We're passionate about are work while valuing each other equally. So, ask us about some of our recent pledges for Women's Equality and being a 'Disability Confident' and 'Inclusive Employer'.

Job Summary:

Support and assist regional project management teams to manage and control their documentation of customers and vendors, including proposals, product-related issues, and drawings/documents in a timely and efficient manner.

Roles and Responsibilities:

• Maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures, and plans.
• Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and data accuracy.
• Follow-up with all stakeholders to monitor and ensure closure as per the schedule of due dates for drawings, specifications, software, technical manuals, and other documents.
• Prepare and maintain a filing system in various collaboration platforms (e.g., Aconex, SharePoint) as per project requirements. This filing system allows the management team to get updated Customer & Supplier issued documents as receiving, recording, and processing for internal and external organizations review and approval.
• Manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates, and protect and secure confidential and proprietary information.
• Copy or scan materials; organize, maintain, and safeguard files and databases.
• Review and verify project documents for completeness, format, and compliance with contract requirements.
• Submit project documentation to the management team for their approval and transmit approved documents to the customer.
• Distribute documentation to the project team and customers for their review and comments.
• Receive, distribute, and track comments received from customers.
• Liaise with engineers, managers, customers, and other stakeholders to discuss the project, prepare documents, or modify contract schedules.
• Liaise with document originators or engineer's liaison personnel to resolve discrepancies and compile required changes to documents.
• Update changes of computerized or manual control records; release documents and notify the affected departments.
• Provide support to other departments within the framework of the project, e.g., assisting the flow of company information.

Minimum Qualification and Experience:

• Graduate in any discipline, preferably from a technical background.
• Must have solid experience of 2-5 years in Document Control in engineering, manufacturing, or construction.

Other Skills:

• Adaptability to cope with diverse systems and procedures applicable to a variety of projects.
• Demonstrated ability to communicate effectively both verbally and in writing.
• Willingness and proactiveness to work under tight deadlines and take ownership of the tasks assigned.
• Ability to manage the document control process independently with minimum supervision.
• Ability to utilize Word, Excel, PowerPoint, etc., as tools to enable effective evaluation of information and reporting to Management.

Preferred Tools:

• MS Office tools: Excel, Word, PowerPoint, etc.

What We Can Offer You:

• Varied, interesting and meaningful work.
• A hybrid working environment with flexibility and great opportunities.
• Opportunities for training and, as the team grows, career progression or sideways moves.
• An opportunity to work within a large global multi-disciplinary consultancy on a mission to change the ways we approach business as usual.

Why work for AtkinsRéalis?

We at AtkinsRéalis are committed to developing its people both personally and professionally. Our colleagues have the advantage of access to a high ranging training portfolio and development activities designed to help make the best of individual's abilities and talents. We also actively support staff in achieving corporate membership of relevant institutions.

Meeting Your Needs:

To help you get the most out of life in and outside of work, we offer employees 'Total Reward'.

Making sure you're supported is important to us. So, if you identify as having a disability, tell us ahead of your interview, and we'll discuss any adjustments you might need.

Additional Information:

We are an equal opportunity, drug-free employer committed to promoting a diverse and inclusive community - a place where we can all be ourselves, thrive and develop. To help embed inclusion for all, from day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.

We care about your privacy and are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data.

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