Executive Asst. To Vice President

2 days ago

Mumbai, Maharashtra, India D-tech Management Resource Full time ₹ 20,00,000 - ₹ 25,00,000 per year
  • Provides high level of secretarial assistance to Business Head.
  • Managing the schedule, which includes setting up appointments, scheduling meetings, and arranging travel plans.
  • Communicating with stakeholders on behalf of the Business Head. This includes answering phone calls, responding to emails, and drafting correspondence.
  • Coordinate with Project Offices and Factories for collecting MIS.
  • Acting as first point of contact for callers, dealing with emails and phone calls, passing, and highlighting them to Business Head.
  • Reminding important task, meetings and deadlines.
  • Receives incoming communication on behalf of, reviews information, determines importance, and summarizes and/or share contents to appropriate staff.
  • Need to prepare meeting agendas, creates presentation materials, and ensures that all necessary materials are available for the meeting, prepares minutes of meeting.
  • Coordinates with internal and external stakeholders on behalf of Office of Business Head.
  • Collating and compiling MIS and Technical Information.
  • Handles administrative tasks such as maintaining files and records, organizing documents, and preparing reports.
  • Maintain Contacts / Business Cards/ guest list.
  • Prepare MOM and circulate the same to concerned departments.
  • Work on consolidation of critical MIS by taking appropriate inputs from various Zones/ HODs.
  • To handle Office correspondence and administrative task including e-mail / postal / telephonic correspondences/ drafting of letters and important communications.
  • Maintaining office stationery and necessary office supplies.
  • Booking and arranging Travel, Visa, Transport and Accommodation.
  • Any other task assigned by the management from time to time

Required Candidate profile

  • Excellent written & spoken English communication and Presentation skills.
  • Proficiency in Microsoft Word and Excel is a must.
  • Good command Shorthand, Dictation, and Typing.
  • Proactive with high energy level, self-starter and ability to turn around things.
  • Must have good interpersonal Skills.

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