Inventory Executive

3 days ago

Mumbai, Maharashtra, India RAPSYS TECHNOLOGIES PTE. LTD. Full time ₹ 12,00,000 - ₹ 18,00,000 per year

Location: Bkc, Mumbai

Department: Inventory / Operations

Reports To: Inventory Manager / Operations Head

Industry: Gems & Jewellery

Employment Type: Full-time

Budget: 4.20LPA

Job Summary

We are seeking a detail-oriented and organized Inventory Executive to manage and control inventory operations for our lab-grown diamond division. The ideal candidate will have experience in the gems and jewelry industry, with a strong understanding of diamond grading, tracking, stock management, and reporting.

Key Responsibilities

  • Inventory Management: Maintain accurate records of incoming and outgoing lab-grown diamond stock, ensuring real-time updates in inventory management systems (ERP or manual).
  • Stock Audits: Conduct regular physical stock checks, reconciliation, and variance analysis to ensure inventory accuracy and security.
  • Quality Verification: Coordinate with the QC team to ensure all incoming and outgoing diamonds meet quality standards, including grading, carat weight, and certification details.
  • Barcode & Tagging: Generate and manage barcodes, tagging, and labeling of stones and jewelry items for easy tracking and identification.
  • Data Entry & Reporting: Update inventory software with accurate details, including stone parameters (cut, color, clarity, carat), certification numbers, and movement history. Generate daily, weekly, and monthly inventory reports.
  • Logistics Coordination: Support inward and outward logistics of inventory between departments (production, sales, dispatch) and external parties (vendors, clients, showrooms).
  • Documentation: Maintain proper documentation for inventory transactions, including delivery challans, gate passes, transfer notes, and certificates.
  • Loss Prevention: Monitor and report any discrepancies or irregularities in stock; escalate issues to the management promptly.
  • Support Sales & Dispatch: Collaborate with sales and dispatch teams for timely order fulfillment, ensuring the right stones are picked, packed, and delivered.
  • Compliance: Ensure adherence to internal controls, inventory SOPs, and industry best practices.

Requirements

  • Bachelor's degree in commerce, Business Administration, or a related field.
  • Min 8 to 10 years of experience in inventory management, preferably in the gems & jewellery industry.
  • Familiarity with lab-grown diamonds and basic knowledge of 4Cs (Cut, Colour, Clarity, Carat).
  • Proficiency in advanced MS Excel, inventory software, and ERP systems (Mandatory).
  • Strong attention to detail, numeric accuracy, and organizational skills.
  • Ability to handle high-value inventory with integrity and responsibility.
  • Good communication and coordination skills (Mandatory).

Preferred Qualifications

  • Experience working with jewellery showrooms, diamond trading companies, or manufacturing units.
  • Knowledge of diamond certification (IGI, GIA, etc.) and product lifecycle.
  • Prior experience with RFID/barcoding systems.

Job Location: Mumbai

Country: India

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