Procurement Manager

JOB SCOPE SUMMARY:

The Procurement Manager is responsible for leading the procurement and supply chain function of Bengaluru Airport Services Limited (BASL), ensuring efficient, transparent, and sustainable sourcing across all operational categories for the 080 Lounges and Transit Hotel. The role focuses on strategic sourcing, vendor governance, and responsible procurement practices aligned with BASLs values and sustainability vision. The role drives cost efficiency, maintains quality standards, and promotes environmental stewardship while ensuring operational continuity and fostering long-term, value-driven supplier partnerships.

DUTIES & RESPONSIBILITIES

Procurement Management

• Lead and manage the complete procurement cycle for all departmentsFood & Beverage, Housekeeping, Engineering, Uniforms, IT, and General Supplies.
• Develop and execute strategic sourcing plans ensuring competitive pricing, superior quality, and on-time delivery.
• Prepare, review, and authorize purchase requisitions and purchase orders as per company policy.
• Establish long-term supply agreements and rate contracts for high-consumption categories.
• Ensure adherence to internal procurement controls, approval limits, and audit requirements.
• Collaborate with department heads to forecast requirements and optimize stockholding.

Sustainable & Ethical Sourcing

• Implement sustainable procurement practices in alignment with BASL and BIAL's environmental and ESG goals.
• Prioritize local and regional sourcing to support community-based suppliers and minimize carbon footprint.
• Integrate sustainability, labour compliance, and ethical business practices into vendor evaluation criteria.
• Partner with suppliers to reduce single-use plastics, promote recyclable packaging, and introduce biodegradable alternatives.
• Establish and monitor supplier sustainability scorecards.
• Encourage diversity in the supply chain by engaging MSMEs, start-ups, and women-led enterprises.
• Track and report on sustainability KPIs such as eco-friendly sourcing percentage and waste reduction impact.

Inventory & Cost Control

• Maintain adequate inventory levels while optimizing working capital.
• Implement FIFO (First-In-First-Out) and expiry control for perishable and consumable products.
• Conduct regular stock audits, reconciliations, and variance analysis with Finance.
• Analyze consumption patterns, cost trends, and vendor performance to drive cost efficiencies.
• Leverage analytics and ERP reports for decision-making and cost control.

Vendor & Contract Management

• Build and sustain strong relationships with suppliers ensuring consistent service quality.
• Conduct vendor audits and periodic evaluations based on performance, quality, and compliance.
• Negotiate contract terms, pricing, and service levels to achieve value for money.
• Maintain a centralized database of contracts, rate agreements, and vendor documentation.
• Ensure all vendors comply with airport regulations, statutory norms, and BASL's Code of Conduct.

Compliance, Governance & Risk Management

• Ensure full compliance with BASL's procurement policy, financial controls, and statutory requirements.
• Maintain transparency and ethical standards in all sourcing and negotiation activities.
• Identify potential supply chain risks and develop mitigation plans.
• Coordinate with internal and external auditors and address audit observations promptly.
• Stay updated on taxation, FSSAI, GST, and other applicable regulatory changes impacting procurement.

Technology & Process Improvement

• Drive digital transformation of procurement through ERP and e-procurement systems.
• Establish digital dashboards for spend tracking, PO visibility, and supplier performance monitoring.
• Simplify workflows and approval hierarchies to improve process efficiency.
• Regularly review and update Standard Operating Procedures (SOPs) for procurement and stores.

Cross-Functional Collaboration

• Partner with Finance, Operations, Engineering, and Culinary teams to plan and align procurement requirements.
• Support project teams in sourcing materials and services for new lounge or hotel developments.
• Communicate proactively on delivery schedules, product substitutions, or delays.
• Participate in monthly cost review and vendor performance meetings.

Leadership & People Development

• Lead, mentor, and develop the procurement and stores team to ensure a high-performance culture.
• Define clear responsibilities, KPIs, and succession plans for team members.
• Promote ethical behaviour, ownership, and collaboration within the department.
• Conduct regular training on negotiation, sustainability, and procurement compliance.

Health, Safety & Sustainability

• Ensure compliance with BASL's health and safety policies across all storerooms and receiving areas.
• Promote hygiene and food safety in collaboration with Culinary and Quality teams.
• Engage suppliers in adopting safe and sustainable operational practices.
• Support BASL's green initiatives through sustainable Procurement , waste reduction, and recycling programs.

Procurement Management

• Lead and manage the complete procurement cycle for all departments — Food & Beverage, Housekeeping, Engineering, Uniforms, IT, and General Supplies.
• Manage procurement related to Marketing activities, including festive dcor, brand campaigns, and social media engagement requirements.
• Oversee duty-free import item activities, including vendor coordination, purchase order placement, documentation, and handling customs clearance in line with regulatory requirements.
• Develop and execute strategic sourcing plans ensuring competitive pricing, superior quality, and on-time delivery.
• Prepare, review, and authorize purchase requisitions and purchase orders as per company policy.
• Establish long-term supply agreements and rate contracts for high-consumption categories.
• Ensure adherence to internal procurement controls, approval limits, and audit requirements.
• Collaborate with department heads to forecast requirements and optimize stockholding.

JOB KNOWLEDGE, SKILLS & ABILITIES

• In-depth understanding of hospitality and aviation procurement systems.
• Proven expertise in strategic sourcing, contract management, and vendor governance.
• Strong knowledge of sustainable procurement, ESG compliance, and green supply chain management.
• Excellent negotiation, analytical, and interpersonal skills.
• Proficiency in ERP systems, procurement software, and data analytics tools.
• Awareness of taxation, import/export regulations, and internal audit procedures.
• High integrity, ethical decision-making, and ability to manage complex vendor ecosystems.
• Effective communication and leadership capability across diverse teams.