Procurement Manager

About Glean:

Glean is the Work AI platform that helps everyone work smarter with AI. What began as the industry's most advanced enterprise search has evolved into a full-scale Work AI ecosystem, powering intelligent Search, an AI Assistant, and scalable AI agents on one secure, open platform. With over 100 enterprise SaaS connectors, flexible LLM choice, and robust APIs, Glean gives organizations the infrastructure to govern, scale, and customize AI across their entire business - without vendor lock-in or costly implementation cycles.

At its core, Glean is redefining how enterprises find, use, and act on knowledge. Its Enterprise Graph and Personal Knowledge Graph map the relationships between people, content, and activity, delivering deeply personalized, context-aware responses for every employee. This foundation powers Glean's agentic capabilities - AI agents that automate real work across teams by accessing the industry's broadest range of data: enterprise and world, structured and unstructured, historical and real-time. The result: measurable business impact through faster onboarding, hours of productivity gained each week, and smarter, safer decisions at every level.

Recognized by Fast Company as one of the World's Most Innovative Companies (Top 10, 2025), by CNBC's Disruptor 50, Bloomberg's AI Startups to Watch (2026), Forbes AI 50, and Gartner's Tech Innovators in Agentic AI, Glean continues to accelerate its global impact. With customers across 50+ industries and 1,000+ employees in more than 25 countries, we're helping the world's largest organizations make every employee AI-fluent, and turning the superintelligent enterprise from concept into reality.

If you're excited to shape how the world works, you'll help build systems used daily across Microsoft Teams, Zoom, ServiceNow, Zendesk, GitHub, and many more - deeply embedded where people get things done. You'll ship agentic capabilities on an open, extensible stack, with the craft and care required for enterprise trust, as we bring Work AI to every employee, in every company.  
About the Role:
 
Glean is seeking a Procurement Manager who will be responsible for end-to-end procurement activities and execution in alignment with Glean's Procurement Policy. This role will involve developing and implementing procurement strategies, sourcing, negotiating contracts, and managing supplier relationships. This role ensures timely purchase requisition (PR) creation, purchase order (PO) issuance, contract lifecycle follow-up, and vendor management while maintaining high standards of compliance, documentation, and audit readiness and achieving the cost effectiveness. The Procurement Manager will collaborate closely with Legal, Security, Strategic Finance, Accounting and Business teams to ensure approvals, documentation, and compliance with company policies and procedures.
 
You will:

Develop and implement procurement strategies that align with the Glean's objectives and operational needsEstablish sourcing strategy, guidelines and procedures to ensure efficiency and compliance.Manage the purchase requisitions end to end from (PRs) to PO process including review of support documents, along with collaboration with legal, strategic sourcing, strategic finance, accounting, security and assist with vendor onboarding.Serve as a trusted advisor and strategic partner to business stakeholders, ensuring proactive communication, removing roadblocks, and driving timely execution.Review and validate the Purchase requisitions for completeness, and proper GL/cost center coding per the spend approval matrix. Monitor and enforce adherence to the Spend Approval Matrix and policies, escalating exceptions as needed.Support period-end close activities including open PR/PO reviews, IR reconciliations, and accrual completeness checks along with supporting internal and external auditsIdentify and evaluate potential suppliers, ensuring they meet the Glean's quality and cost requirements.Build and maintain strong relationships with suppliers to ensure reliable supply chains.Conduct regular performance reviews and audits of suppliers to ensure compliance with contractual agreements.Partner with Legal and Security teams for contract thresholds, mandatory clauses, and redlines; ensure vendor risk assessments (VRAs) are completed.Manage vendor onboarding and validation documentation (e.g., W-9/W-8, GST/VAT, TDS/WHT, banking verification) and maintain accurate supplier master data.Negotiate favorable payment terms and conditions with suppliers to optimize cost savings and quality.Review and manage procurement contracts, ensuring compliance with legal and regulatory requirements.Resolve any contract disputes or issues that may arise.Create, document, and maintain SOPs to standardize procurement processes and ensure compliance and efficiency.Monitor and analyze procurement expenditures to identify cost-saving opportunities.Develop and implement strategies to reduce costs without compromising quality or service.Prepare and present regular reports on procurement activities and financial performance.Identify and report After-the-Fact (ATF) purchases and coordinate corrective and preventive actions.Identify potential risks in the supply chain and develop mitigation strategies.Ensure compliance with all relevant regulations, standards, and Glean's Global Procurement Policy.Maintain complete, organized, and retrievable documentation for each purchase (business requirement, PR, PO, Contract, SOW, negotiate docs, Invoice, Estimates, Quotes, and pay terms).Ensure all procurement systems is updated with the approval matrix, global procurement policy guidelines, PR tool training to business requestors and system upgrades as owner of the procurement tool
About you:

Master's degree in Supply Chain Management, Business Administration, or a related field. 8+ years of progressive experience in procurement, strategic sourcing preferably within startup, dynamic and high-growth environments.Strong knowledge of procurement best practices, supply chain management, and contract negotiation.Excellent negotiation, communication, and interpersonal skills.High attention to detail with a focus on ensuring accuracy and compliance in all procurement processesExperience with vendor master data management, contract management, and procurement compliance is a plus.Experience administering procurement software platforms such as Coupa, SAP Ariba, or Oracle Procurement Cloud, ZIP, Ramp,  Strong analytical and problem-solving abilities with ability to work independently and manage multiple priorities in a fast-paced environment.Experience with international procurement and supplier management.Familiarity with SaaS, AI, or technology enterprise environments.Ability to adapt to changing market conditions and company needs.The ideal candidate possesses strong process discipline, stakeholder management skills, and the ability to drive efficiency and control across the procurement lifecycle.the ideal candidate will have a strong background in procurement, excellent negotiation skills, and the ability to thrive in a fast-paced startup environment.
Location:

This role is hybrid (4 days a week in our Bangalore office)
We are a diverse bunch of people and we want to continue to attract and retain a diverse range of people into our organization. We're committed to an inclusive and diverse company. We do not discriminate based on gender, ethnicity, sexual orientation, religion, civil or family status, age, disability, or race.
 
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