Executive Assistant

We're Celonis, the global leader in Process Intelligence technology and one of the world's fastest-growing SaaS firms. We believe there is a massive opportunity to unlock productivity by placing AI, data and intelligence at the core of business processes - and for that, we need your help. Care to join us?

The Role:

Executive Assistant to Vice President Services CoE and Site Leader India, providing administrative support to the Vice President Sales India.

The work you'll do:

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  1. Administrative Support

  • Manage complex global calendars, prioritising urgent matters across different time zones.
  • Arrange travel logistics, including itineraries, bookings, and expense reports for executives.
  • Prepare and refine business documents, such as reports and presentations.
  • Handle sensitive information with the utmost discretion and professionalism.

  2. External Engagement

  • Manage communications and client interactions with external stakeholders on behalf of the Executives, serving as their primary point of contact.
  • Partner with the Marketing team to coordinate meetings and events involving external stakeholders such as clients, industry associations, chambers of commerce, analyst relations firms and industry forums communities.
  • Collaborate closely with account executives to arrange regular business reviews for the GTM executive.

  3. Internal Business Support

  • Track internal initiatives and ensure accountability for action items across teams.
  • Manage and facilitate corporate and office events planning.
  • Draft executive communications, announcements, and summaries on behalf of the leader.
  • Contribute to strategic initiatives vital for organisational growth.
  • Provide real-time support during meetings by meticulously tracking discussions and decisions.
  • Work with the Sales Operations team to obtain data for Executive review.
  
  

The qualifications you need:

• 12-15 years of experience as an Executive Assistant, preferably within the Tech Industry.
• Proven experience supporting diverse functional leaders, including GTM Sales leaders.
• Exceptional communication skills, both written and verbal.
• Ability to maintain strict confidentiality.
• Skills in cultivating a professional and collaborative atmosphere among colleagues and clients.
• Proficiency in Google Workspace and Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.).

What Celonis Can Offer You:

• Pioneer Innovation: Work with the leading, award-winning process mining technology, shaping the future of business.
• Accelerate Your Growth: Benefit from clear career paths, internal mobility, a dedicated learning program, and mentorship opportunities.
• Receive Exceptional Benefits: Including generous PTO, hybrid working options, company equity (RSUs), comprehensive benefits, extensive parental leave, dedicated volunteer days, and much more. Interns and working students explore your benefits here.
• Prioritize Your Well-being: Access to resources such as gym subsidies, counseling, and well-being programs.
• Connect and Belong: Find community and support through dedicated inclusion and belonging programs.
• Make Meaningful Impact: Be part of a company driven by strong values that guide everything we do: Live for Customer Value, The Best Team Wins, We Own It, and Earth Is Our Future.
• Collaborate Globally: Join a dynamic, international team of talented individuals.
• Empowered Environment: Contribute your ideas in an open culture with autonomous teams.

About Us:

Celonis makes processes work for people, companies and the planet. The Celonis Process Intelligence Platform uses industry-leading process mining and AI technology and augments it with business context to give customers a living digital twin of their business operation. It's system-agnostic and without bias, and provides everyone with a common language for understanding and improving businesses. Celonis enables its customers to continuously realize significant value across the top, bottom, and green line. Celonis is headquartered in Munich, Germany, and New York City, USA, with more than 20 offices worldwide.

Get familiar with the Celonis Process Intelligence Platform by watching this video.

Celonis Inclusion Statement:

At Celonis, we believe our people make us who we are and that "The Best Team Wins". We know that the best teams are made up of people who bring different perspectives to the table. And when everyone feels included, able to speak up and knows their voice is heard - that's when creativity and innovation happen.

Your Privacy:

Any information you submit to Celonis as part of your application will be processed in accordance with Celonis' Accessibility and Candidate Notices

By submitting this application, you confirm that you agree to the storing and processing of your personal data by Celonis as described in our Privacy Notice for the Application and Hiring Process.

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