Executive Personal Assistant

3 days ago

Vijayawada, Andhra Pradesh, India ELPIZO Technologies Private Limited Full time ₹ 6,00,000 - ₹ 12,00,000 per year

Job Title:

Personal Assistant (PA)

Reports To:

Managing director

Responsibilities:
Administrative Support

  • Manage and maintain schedules, including arranging appointments, meetings, and travel itineraries.
  • Please handle any correspondence (emails, calls, letters) for the employer, making sure that the employer has timely responses.
  • Prepare documents, reports, presentations, and agendas as required.
  • Organize and manage filing systems (digital and physical).

Personal Support

  • Assist with personal errands, shopping, and household tasks.
  • Manage personal finances, such as bill payments and expense tracking.
  • Coordinate family events, social engagements, and other personal commitments.

Travel Management

  • Book and coordinate travel arrangements, including flights, accommodations, and transportation.
  • Prepare travel itineraries and ensure all required documentation is in place (e.g., visas, passports).

Event Coordination

  • Plan and organize events, meetings, and conferences, including logistics and guest coordination.
  • Oversee catering, venue arrangements, and entertainment when needed.

Communication

  • Serve as the primary point of contact between the employer and external parties.
  • Professionally represent the employer during interactions.

Miscellaneous

  • Handle confidential information with the utmost discretion.
  • Anticipate employer needs and proactively address potential challenges.
  • Maintain a high degree of flexibility to accommodate the employer's dynamic schedule.

Requirements:
Education & Experience

  • High school diploma (minimum); bachelor's degree preferred.
  • Proven experience as a personal assistant or in a similar administrative role.
  • Familiarity with office software (e.g., Microsoft Office Suite, Google Workspace).

Key Skills

  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in multitasking and problem-solving.
  • Tech-savvy with knowledge of modern tools and apps.

Qualities

  • Professional demeanor and appearance.
  • Discretion and ability to handle sensitive information.
  • A high degree of flexibility and adaptability.
  • Proactive attitude and attention to detail.

Working Conditions:

  • Flexible working hours, often requiring availability beyond standard business hours.
  • May involve travel, depending on the employer's needs.
  • Work environment varies between office settings, home offices, and external locations.

Compensation:

  • Competitive salary based on experience and location.
  • Benefits may include healthcare, paid time off, travel allowances, and bonuses.

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