Office Assistant

9 hours ago

Kolkata, West Bengal, India INSTITUTE OF ENGINEERING & MANAGEMENT (IEM) Full time ₹ 1,50,000 - ₹ 2,50,000 per year

Job Description: Office Assistant

Position Overview:

The Office Assistant will provide administrative and clerical support to ensure smooth day-to-day operations. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

  • Prepare and maintain Minutes of Meeting (MoM) in the prescribed format.
  • Arrange and coordinate meetings, including scheduling, sending invites, and ensuring necessary arrangements.
  • Maintain office records, files, and documentation systematically.
  • Assist in drafting, formatting, and circulating official communications.
  • Manage correspondence (emails, phone calls, letters) promptly and professionally.
  • Support administrative functions such as photocopying, scanning, filing, and data entry.
  • Coordinate with staff and departments for smooth information flow.
  • Provide general support to visitors and external stakeholders.
  • Perform other clerical and administrative duties as assigned.

Required Skills & Qualifications:

  • Graduate in any discipline (preferred).
  • Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
  • Strong written and verbal communication skills.
  • Ability to draft and record Minutes of Meeting (MoM) clearly and accurately.
  • Good organizational and time-management skills.
  • Positive attitude, reliability, and attention to detail.

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