Eexecutive Assistant To MD

2 weeks ago

Ahmedabad, Gujarat, India Adler Talent Solutions Full time ₹ 10,00,000 - ₹ 18,00,000 per year

Key Responsibilities:

1. Executive & Strategic Support

  • Anticipate MDs needs, prepare briefing notes and ensure readiness for meetings.
  • Manage a dynamic calendar, scheduling across multiple time zones with buffers and prep blocks.
  • Gatekeep and triage inbound requests, filtering priorities and protecting MDs time.
  • Draft crisp executive communications (emails, notes, presentations, MoM).
  • Conduct research and prepare comparative analyses with decision recommendations.

2. Stakeholder & Visitor Management

  • Manage VIP/HNWI/investor visits with discretion and professionalism.
  • Liaise with internal teams (Projects, Sales, Finance, Legal, Marketing) for updates and follow-ups.
  • Maintain warm, polished interactions with external partners, clients and government authorities.

3. Technology & Tools

  • Proficiency in Google Workspace/MS Office, digital collaboration platforms, esignature, and expense tools.
  • Use AI/automation tools for drafting, scheduling, and reporting efficiencies.

4. Reporting & Documentation

  • Prepare accurate Minutes of Meeting (MoM) with clear action owners and deadlines.
  • Ensure daily/weekly reports with status, risk and next steps.
  • Maintain disciplined document management: version control, SOPs, checklists.
  • Track follow-ups and drive closure of commitments.

5. Confidentiality & Discretion

  • Handle highly sensitive information and data with utmost confidentiality.
  • Uphold professional judgment in all internal and external dealings.

6. Travel & Logistics

  • Build door-to-door itineraries optimizing time, comfort, and cost.
  • Ensure visa, documentation, loyalty programs, seat/hotel preferences are in order.
  • Coordinate ground transport, late check-ins, and contingency plans.

Education:

  • Postgraduate degree in any discipline. MBA preferred but not mandatory.

Experience:

  • 7-10 years experience supporting senior leaders (C-suite/MD/CEO), preferably in real estate, construction or high-stakes industries.
  • Track record of managing complex calendars, travel, and stakeholder engagements.
  • Strong references validating reliability, accuracy, and discretion.

Skills & Attributes:

  • Anticipation & Next-Step Thinking – proactive, solutions-first mindset.
  • Corporate Communication – strong written/verbal skills; crisp and executive-grade.
  • Stakeholder Management – polished presence, hospitality, and diplomacy.
  • Resourcefulness & Street Smartness – "finds a way" under constraints.
  • Process Discipline & Timeliness – structured, accurate, and deadlinedriven.
  • Confidentiality & Judgment – trustworthy with sensitive matters.
  • Tech Savvy & AI-enabled – efficient with tools and digital workflows.
  • Executive Presence & Culture Fit – composed, well-groomed, aligned with luxury real estate standards.

Prerequisites:

  • Proactive and self-motivated.
  • Flexible and adaptable to changing priorities.
  • Strong business acumen with attention to detail.
  • Problem-solving mindset and ability to anticipate need

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