Executive Assistant

7 hours ago

Ahmedabad, Gujarat, India Tesk Training Consultancy Full time ₹ 3,00,000 - ₹ 5,40,000 per year

Position: Executive Assistant to CEO

Qualificaiton: Any Graduate

Experience: 3-5 yrs

Joining: Immediately

Job Locaiton: Changodar, Ahmedabad

Industry: Pharma company

Salary: upto 45 K p.m.

Objective:

To provide high-level administrative and operational support to the Managing Director (MD) or CEO, ensuring effective coordination, communication, and execution of business tasks and priorities within a manufacturing environment.

Key Responsibilities:

Administrative Support

  • Manage daily schedules, appointments, and travel arrangements (domestic & international).
  • Organize and coordinate meetings, reviews, conferences, and factory visits.
  • Handle correspondence, emails, calls, and other communication on behalf of the MD.
  • Prepare presentations, reports, and dashboards for internal/external meetings.

Operations & Coordination

  • Coordinate with internal departments (Production, Quality, HR, Finance, Procurement, etc.) for task follow-ups.
  • Track and report on project timelines, action points, and KPIs as per MD's directives.
  • Maintain confidentiality of sensitive business information, employee issues, and company strategies.
  • Support execution of strategic initiatives and special projects.

Documentation & Reporting

  • Draft minutes of meetings, prepare executive summaries, and ensure timely circulation and follow-up.
  • Maintain and update confidential files, legal documents, agreements, and key business documents.
  • Assist in preparing board meeting documents, MIS reports, and regulatory filings.

Communication & Relationship Management

  • Liaise with customers, suppliers, government officials, and senior stakeholders as needed.
  • Act as the point of contact between the MD's office and internal/external stakeholders.

Key Skills & Competencies:

  • Excellent written and verbal communication in English and Hindi (regional language a plus)
  • Strong planning, coordination, and multitasking abilities
  • High level of professionalism, integrity, and discretion
  • Proficiency in MS Office (Excel, Word, PowerPoint), email, calendar, and business tools
  • Ability to work under pressure in a fast-paced manufacturing setup

Qualification & Experience:

  • Graduate / Postgraduate in Business Administration or related field
  • 5–10 years of experience as an Executive Assistant or similar role, preferably in a manufacturing or industrial company
  • Exposure to factory operations and understanding of industrial working culture preferred

AGE Limit: below 35 years

Salary range: 3 to 5 lakh per annum

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