Personal Assistant to MD

2 days ago


Ahmedabad, Gujarat, India Actide International Full time ₹ 40,00,000 - ₹ 80,00,000 per year


Job Description:

Main Tasks:

  • Diary management – outlook experience essential
  • Booking meetings/appointments
  • Business travel – booking flights, hotels, car hire, valet parking etc
  • Maintaining MD's planner
  • Reconciling monthly expenses
  • Check report produced by receptionist for staff sickness/holiday is correct-daily update of sickness absence report
  • Fielding calls for MD & taking messages
  • HR Administration – contracts/offer letters, relevant paperwork, maintaining personnel files. Liaise with outsourced HR dept. on any disciplinary occurrences.
  • Organizing corporate & staff events
  • Taking minutes at various management meetings & typing up minutes
  • Organizing interviews/ liaising with recruitment agencies

Technical & essential Skills:

  • Experience of working for Directors/Senior Management
  • Excellent Diary Management with the ability to pre-empt and look ahead at all times
  • Essential experience in Microsoft Office- Outlook/Word/Excel/Powerpoint

Interpersonal Skills

  • Ability to multitask and experience of dealing with a demanding role and high-level workload
  • Ability to prioritise work and manage time effectively and be proactive
  • Excellent Organisational skills
  • Communication skills – the ability to communicate well at all levels
  • Demonstrate a professional manner at all times and possess the ability to remain calm under pressure
  • Self-motivated
  • Ability to maintain a high level of discretion 


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