Personal Assistant to MD
2 days ago
Job Description:
Main Tasks:
- Diary management – outlook experience essential
- Booking meetings/appointments
- Business travel – booking flights, hotels, car hire, valet parking etc
- Maintaining MD's planner
- Reconciling monthly expenses
- Check report produced by receptionist for staff sickness/holiday is correct-daily update of sickness absence report
- Fielding calls for MD & taking messages
- HR Administration – contracts/offer letters, relevant paperwork, maintaining personnel files. Liaise with outsourced HR dept. on any disciplinary occurrences.
- Organizing corporate & staff events
- Taking minutes at various management meetings & typing up minutes
- Organizing interviews/ liaising with recruitment agencies
Technical & essential Skills:
- Experience of working for Directors/Senior Management
- Excellent Diary Management with the ability to pre-empt and look ahead at all times
- Essential experience in Microsoft Office- Outlook/Word/Excel/Powerpoint
Interpersonal Skills
- Ability to multitask and experience of dealing with a demanding role and high-level workload
- Ability to prioritise work and manage time effectively and be proactive
- Excellent Organisational skills
- Communication skills – the ability to communicate well at all levels
- Demonstrate a professional manner at all times and possess the ability to remain calm under pressure
- Self-motivated
- Ability to maintain a high level of discretion
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