Travel Desk Executive

5 hours ago

Vadodara, Gujarat, India Wardwizard Solutions Full time US$ 40,000 - US$ 80,000 per year

Job Description Travel Desk Executive (Domestic & International Travel)

Wardwizard Innovations & Mobility Limited

Location : Vadodara, Gujarat

Job Title

Travel Desk Executive / Travel Coordinator

Department

Administration

Job Purpose

To manage, coordinate, and execute all domestic and international travel requirements of the companys employees, ensuring cost-effectiveness, compliance with policies, and employee convenience while maintaining high service quality.

Key Responsibilities

1. Travel Management

  • Handle end-to-end domestic and international travel arrangements for employees, directors, and consultants.
  • Book air, rail, bus tickets, and arrange local conveyance as per approved travel requests.
  • Manage hotel bookings, travel insurance, visa applications, and foreign exchange requirements.
  • Ensure travel bookings align with company's Travel Policy.

2. Coordination & Communication

  • Liaise with travel agencies, airlines, hotels, and transport vendors for best rates and services.
  • Communicate confirmed travel itineraries to employees on time.
  • Provide assistance to employees during travel in case of emergencies, cancellations, or delays.

3. Documentation & Compliance

  • Maintain records of all travel bookings, invoices, and approvals.
  • Ensure compliance with visa/immigration laws, RBI guidelines (foreign exchange), and company travel policies.
  • Coordinate with Finance for travel advances, reimbursements, and settlement of expenses.

4. Vendor & Cost Management

  • Negotiate with vendors to secure cost-effective rates without compromising quality.
  • Regularly review vendor performance and suggest improvements.
  • Monitor travel expenses and submit monthly/quarterly MIS reports to management.

5. Employee Support & Safety

  • Provide 24x7 support contact for traveling employees.
  • Ensure emergency protocols are in place for international travelers.
  • Share company's travel guidelines and dos/don'ts with employees.

Key Skills & Competencies

  • Strong organizational and multitasking skills.
  • Knowledge of domestic and international travel procedures.
  • Excellent communication and negotiation abilities.
  • Familiarity with visa procedures, foreign exchange rules, and travel insurance.
  • Proficiency in MS Office and travel booking software/portals.
  • Ability to handle travel emergencies calmly and efficiently.

Qualification & Experience

  • Graduate in any discipline (preferably in Travel & Tourism / Hospitality).
  • 2–5 years of experience in managing corporate travel desk (domestic & international).
  • Experience in dealing with travel agencies, airlines, hotels, and visa authorities.

  • Travel Consultant

    59 minutes ago

    Vadodara, Gujarat, India Travel Hub Full time ₹ 2,50,000 - ₹ 6,00,000 per year

    Responsibilities:* Manage international ticket bookings using Galileo, Amadeus, Sabre software.* Execute domestic travel agent activities with expertise in air ticketing and reservations.Provident fund

  • Admin / Front Desk Executive

    5 days ago

    Vadodara, Gujarat, India TalentPro Manpower Solutions Pvt. Ltd Full time ₹ 3,36,000 per year

    Job Title: Admin / Front Desk ExecutiveIndustry: Financial Services & BrokingExperience: 2 to 3 YearsPreferred Candidate: Female candidates with prior experience; married candidates preferredCompany OverviewThe company is a well-established full-service broking firm offering a wide array of financial products and services. Our portfolio includes equity,...

  • Front Desk Cum Admin Executive

    7 hours ago

    Vadodara, Gujarat, India Gowrie Healthcare Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    ROLE: Front Desk Cum Admin ExecutiveLOCATION: VadodaraJOB TIMING: Monday to Saturday in UK shift -12:00 PM to 09:00 PMPRIMARY RESPONSIBILITIES:Maintains security by following procedures; monitoring logbook; issuing visitor badges.Maintains safe and clean reception area by complying with procedures, rules and regulations.Greet visitors as soon as they arrive...

  • Sales Executive

    2 days ago

    Vadodara, Gujarat, India Kamlesh Gandhi Projects Full time ₹ 3,00,000 - ₹ 6,00,000 per year

    Kamlesh Gandhi, Project Senior Sales Executive with 2 years experience in real estate, specializes in front desk sales, housing & commercial units, client engagement, site visits, and building strong customer relationships.Free meal

  • IT Help Desk Specialist Level 2

    3 weeks ago

    Vadodara, Gujarat, India AMSYS IT SERVICES PRIVATE LIMITED Full time

    Role: IT Help Desk Specialist Level 2Work Location: Thane, MaharashtraTotal Experience: 3+yearsShift: US Shift Hours & Rotational Shift We are seeking an experienced Help Desk Specialist Level 2 to join our 24x7 NOC, SOC, and Help Desk division. The ideal candidate will be skilled in troubleshooting, configuring, and maintaining a variety of devices across...

  • Executive Assistant to MD

    3 days ago

    Vadodara, Gujarat, India Vilas Transcore Limited Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    We Are Looking For Executive Assistant For a Managing Director And Our Office At Akota Near By Manisha Chokadi , Vadodara.Administrative SupportProvide comprehensive administrative support to the Director, including managing calendars, scheduling meetings, and coordinating travel arrangements.Prepare and edit correspondence, reports, presentations, and other...

  • Executive Assistant To Director

    3 hours ago

    Vadodara, Gujarat, India Skynet Placements & Outsourcing Services Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Hiring Female Executive Assistant to Director in Vadodara. 2–3 yrs experience in calendar management, travel coordination, email drafting & social media handling. Strong communication skills.

  • Receptionist cum Admin executive

    4 weeks ago

    Vadodara, Gujarat, India Prominent Consultant Full time

    Job Description- All administrative activities- Canteen mgmt., transportation, seating locations, stationery management, housekeeping activities, pantry consumables, internal/departmental audits.- Receiving visitors at the front desk- Location: Vaddora- Experience: 2 - 7 years

  • Sales Executive/Maan

    2 days ago

    Vadodara, Gujarat, India Stalwartsol Full time ₹ 3,00,000 - ₹ 6,00,000 per year

    We are seeking a Sales Executive ( (Female Preferred) to join our team. looking for a female who will be based Gujarat/Mumbai to handle the marketing activities in india.The candidate needs to travel customer sites as and when required.

  • Executive Assistant

    5 hours ago

    Vadodara, Gujarat, India Avid Organics Full time ₹ 12,00,000 - ₹ 36,00,000 per year

    About Avid OrganicsAvid Organics is a leader in the development of specialized value-added chemicals, transforming industry norms in cosmetics, pharmaceuticals, agriculture, and the paint industry. Our mission is to innovate with the future in mind, committing to the preservation of our planet for future generations. We stand out not just for the quality of...