Travel Desk Executive

2 days ago

Vadodara, Gujarat, India Wardwizard Solutions Full time US$ 40,000 - US$ 80,000 per year

Job Description Travel Desk Executive (Domestic & International Travel)

Wardwizard Innovations & Mobility Limited

Location : Vadodara, Gujarat

Job Title

Travel Desk Executive / Travel Coordinator

Department

Administration

Job Purpose

To manage, coordinate, and execute all domestic and international travel requirements of the companys employees, ensuring cost-effectiveness, compliance with policies, and employee convenience while maintaining high service quality.

Key Responsibilities

1. Travel Management

  • Handle end-to-end domestic and international travel arrangements for employees, directors, and consultants.
  • Book air, rail, bus tickets, and arrange local conveyance as per approved travel requests.
  • Manage hotel bookings, travel insurance, visa applications, and foreign exchange requirements.
  • Ensure travel bookings align with company's Travel Policy.

2. Coordination & Communication

  • Liaise with travel agencies, airlines, hotels, and transport vendors for best rates and services.
  • Communicate confirmed travel itineraries to employees on time.
  • Provide assistance to employees during travel in case of emergencies, cancellations, or delays.

3. Documentation & Compliance

  • Maintain records of all travel bookings, invoices, and approvals.
  • Ensure compliance with visa/immigration laws, RBI guidelines (foreign exchange), and company travel policies.
  • Coordinate with Finance for travel advances, reimbursements, and settlement of expenses.

4. Vendor & Cost Management

  • Negotiate with vendors to secure cost-effective rates without compromising quality.
  • Regularly review vendor performance and suggest improvements.
  • Monitor travel expenses and submit monthly/quarterly MIS reports to management.

5. Employee Support & Safety

  • Provide 24x7 support contact for traveling employees.
  • Ensure emergency protocols are in place for international travelers.
  • Share company's travel guidelines and dos/don'ts with employees.

Key Skills & Competencies

  • Strong organizational and multitasking skills.
  • Knowledge of domestic and international travel procedures.
  • Excellent communication and negotiation abilities.
  • Familiarity with visa procedures, foreign exchange rules, and travel insurance.
  • Proficiency in MS Office and travel booking software/portals.
  • Ability to handle travel emergencies calmly and efficiently.

Qualification & Experience

  • Graduate in any discipline (preferably in Travel & Tourism / Hospitality).
  • 2–5 years of experience in managing corporate travel desk (domestic & international).
  • Experience in dealing with travel agencies, airlines, hotels, and visa authorities.

  • Travel Consultant

    23 hours ago

    Vadodara, Gujarat, India Travel Hub Full time ₹ 5,00,000 - ₹ 10,00,000 per year

    Responsibilities:* Manage international ticket bookings using Galileo, Amadeus, Sabre software.* Execute domestic travel agent activities with expertise in air ticketing and reservations.Provident fund

  • Travel Desk Executive

    3 weeks ago

    Vadodara, Gujarat, India Praveg limited Full time

    Looking for an immediate joiner Hiring at PRAVEG LIMITEDDear All Here s an opportunity knocking for Jobseekers Designation Tickets Booking Travel AgentSalary bracket As per the standards Location Ahmedabad Sindhubhavan Road -1 Coordinate and book travel arrangements for employees including flights Bus Train accommodations 2 Transportation and...

  • Air Travel Professional

    4 days ago

    Vadodara, Gujarat, India beBeeFlight Full time ₹ 1,00,00,000 - ₹ 2,00,00,000

    Flight Specialist RoleWe are seeking a highly skilled and experienced Flight Specialist to join our team. The successful candidate will be responsible for managing end-to-end flight bookings, complex itineraries, and high-touch support for discerning clients.The ideal candidate will have 5+ years of experience in flight ticketing for HNI clients, travel...

  • Executive/ Assistant Manager

    3 weeks ago

    Vadodara, Gujarat, India Travel Designer Group Full time

    Company Profile RezLive com awarded as the Asia s and India s leading B2B Travel Provider at World Travel Awards in 2019 2020 and World s leading B2B Travel Provider at World Travel Awards 2018 connects travel agents and other travel partners with the worlds largest selection of accommodations from 5-star luxury resorts to apartments to hostels ...

  • IT Systems Specialist

    4 days ago

    Vadodara, Gujarat, India beBeeIT Full time ₹ 40,00,000 - ₹ 80,00,000

    Welcome to our organization, where we offer a comprehensive range of travel solutions. We specialize in both business-to-business and business-to-consumer services, providing competitive travel tickets, streamlined visa assistance, and reliable transfers.Role OverviewThis is a full-time remote position for an IT Support Specialist. The successful candidate...

  • Travel Distribution Specialist

    3 days ago

    Vadodara, Gujarat, India beBeeOccupancy Full time ₹ 50,00,000 - ₹ 80,00,000

    Unlock Your Potential as an OTA ExecutiveWe're seeking a proactive and detail-oriented professional to join our team as an Online Travel Agency (OTA) Executive.About the RoleThis exciting opportunity involves handling OTA extranets, updating rates and inventory, ensuring listing accuracy, managing guest reviews, and supporting the revenue team in driving...

  • Sales Executive

    2 days ago

    Vadodara, Gujarat, India Kamlesh Gandhi Projects Full time ₹ 5,00,000 - ₹ 10,00,000 per year

    Kamlesh Gandhi, Project Senior Sales Executive with 2 years experience in real estate, specializes in front desk sales, housing & commercial units, client engagement, site visits, and building strong customer relationships.Free meal

  • Executive Assistant

    3 weeks ago

    Vadodara, Gujarat, India GeniousIt Solutions Private Limited Full time

    Job DescriptionRoles and Responsibilities:Manage and maintain executive calendars, including scheduling appointments, meetings, and travel.Screen and direct incoming calls and correspondence.Prepare and edit correspondence, communications, presentations, and other documents.Coordinate logistics for meetings, including preparing agendas, materials, and taking...

  • Executive Assistant

    4 hours ago

    Vadodara, Gujarat, India beBeeCustomerService Full time ₹ 4,00,000 - ₹ 8,00,000

    Key Responsibilities:Handle receptionist duties and patient management with exceptional attention to detail.Provide excellent customer service and utilize strong interpersonal skills and communication to ensure a positive experience for patients.Maintain accurate records and files while ensuring confidentiality of patient information.Utilize MS Office and...

  • Executive Assistant To Director

    2 days ago

    Vadodara, Gujarat, India Skynet Placements & Outsourcing Services Full time US$ 40,000 - US$ 80,000 per year

    Hiring Female Executive Assistant to Director in Vadodara. 2–3 yrs experience in calendar management, travel coordination, email drafting & social media handling. Strong communication skills.