Admin Executive

14 hours ago

Kozhikode, Kerala, India IITS (Institute of Integrated Training and Studies) Full time ₹ 96,000 - ₹ 1,56,000 per year

We are seeking a highly organized and proactive Admin Executive - (Male Candidate )to manage the day-to-day administrative and operational tasks of our office. The ideal candidate will ensure smooth office functioning, support operational processes, and maintain an efficient work environment. This role requires excellent multitasking abilities, strong communication skills, and a keen eye for detail, with a focus on operations and administration only (excluding HR responsibilities).

Key Responsibilities1. Office Management

· Oversee daily office operations, ensuring a clean, organized, and efficient work environment.

· Manage office supplies inventory, place orders, and ensure timely replenishment.

· Coordinate with vendors, service providers, and building management for maintenance and repairs.

· Ensure office equipment (e.g., printers, copiers, phones) is functioning properly and arrange repairs as needed.

2. Operational Support

· Assist in streamlining operational processes to improve efficiency and productivity.

· Maintain and update operational records, databases, and reports.

· Support the implementation of operational policies and procedures.

· Coordinate logistics for meetings, events, and travel arrangements.

3. Administrative Support

· Provide administrative support to senior management and staff, including scheduling meetings, managing calendars, and preparing documents.

· Organize and maintain filing systems (both physical and digital) for easy access to important documents.

· Handle incoming and outgoing correspondence (emails, phone calls, and mail).

· Assist in preparing presentations, reports, and documentation.

4. Financial Administration

· Assist in preparing and managing budgets, expense reports, and invoices.

· Process petty cash transactions and maintain accurate records.

· Coordinate with the finance department for payment processing and reimbursement-related tasks.

5. Communication & Coordination

· Act as a point of contact between employees, management, and external stakeholders.

· Ensure effective communication within the office and with external parties.

· Draft and distribute internal communications, memos, and announcements.

6. Compliance & Safety

· Ensure the office complies with health and safety regulations.

· Maintain emergency contact lists and coordinate safety drills.

· Implement and enforce office policies and procedures.

Job Types: Full-time, Permanent, Fresher

Pay: ₹8, ₹13,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Paid sick time

Work Location: In person

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