Accounting Specialist

REMOTE
Accounting Specialist

ARDEM Data Services Private Limited

UNIT No B-1/ 5th Floor 504 & 505 DLF MY PAD, Vibhuti Khand Gomti Nagar, Lucknow – 226010, India

Telephone:

Email:

Apply on ARDEM

Location: India

Type: Remote | Full-Time

Start Date: Immediate availability preferred

Schedule: Monday to Friday

Shift:

7:00 PM – 4:00 AM

8:00 PM – 5:00 AM

9:00 PM – 6:00 AM

(Any one Shift assignment will be based on project requirements)

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We are seeking a detail-oriented and experienced Accounting Specialist. The ideal candidate will be responsible for managing day-to-day accounting tasks, including accounts payable (AP) and accounts receivable (AR), while ensuring accuracy and efficiency. This role requires working with the Odoo system with an understanding that the client is in the process of transitioning to Microsoft Dynamics.

Responsibilities
Accounts Payable (AP)

• Vendor Management:
• Perform Statement of Account (SOA) and vendor reconciliation to ensure accuracy and resolve discrepancies.
• Process and verify vendor payment lists (VPL) for compilation and online bank payments.
• Handle general and audit queries from vendors and internal stakeholders.
• Invoice and Expense Processing:
• Execute invoice and expense verification and posting.
• Book Goods Receipts (GR) and reconcile them with incoming invoices.
• Manage intercompany (IC) clearing and reconciliation.
• Prepare and post Accounts Payable (AP) accruals.
• Bank and Credit Card Reconciliation:
• Perform daily bank and credit card reconciliation.
• Manage credit card entries and reconciliation.
• Handle bank confirmations and bank statement consolidation and downloads.
• Additional Responsibilities:
• Conduct employee reconciliation for expense reports.
• Post and reconcile various financial entries.

Accounts Receivable (AR)

• Invoice Submission
• General Queries
• KYC Maintenance
• Audit Queries
• AP Accruals
• Quarterly Bonus Entitlement
• Bonus Accrual & Reversal
• Agent Commission Accrual & Reversal
• Agent Commission Payments
• Contract Liability Accrual
• WHT Accrual & Reversal
• Customers Payments Application & Follow-up
• Collections Forecast
• 3rd Party Payment Confirmation
• Bonus Payout Calculation

Reports

• Daily Reporting & Follow-ups:
• Conduct daily follow-ups with customers on billed receivables and with stakeholders on unbilled receivables.
• Manage and resolve daily disputes related to billing, collections, or unbilled accounts.
• Perform a daily review of contracts to ensure billing terms are consistent with actual practices.
• Weekly Reporting:
• Prepare and distribute the weekly AR Aging Report, tracking Days Sales Outstanding (DSO) and collection performance.
• Generate a weekly Unbilled Aging Report to monitor outstanding unbilled amounts.
• Track and report on weekly projected collections versus actual collections.
• Monthly Reporting & Reconciliation:
• Create the monthly AP Aging Report, Overdue Balances Report, and Debit Balance Review.
• Prepare reports for monthly General Accruals and Pending Approval PO Accruals.
• Review and report on monthly advances and closing balances.
• Perform and prepare the monthly Bank Reconciliation Report and individual Bank Balance Sheet notes.
• Download and manage monthly bank statements for record-keeping.
• Analyze and report on monthly revenue broken down by technology and by salesperson.

Requirements

• Proven experience in an accounting or bookkeeping role, with a strong focus on AP and AR.
• Experience with Microsoft Dynamics is a plus.
• Strong reconciliation and reporting skills.
• Excellent attention to detail and a high level of accuracy.
• Strong communication and problem-solving abilities.
• Ability to work effectively in a fast-paced environment.
• Fluency in English is essential.

Additional Requirements

This opportunity enhances your work-life balance with allowance for remote work. To be successful your computer hardware and internet must meet these minimum requirements:

• Laptop or Desktop:

• Operating System: Windows

• Screen Size: 14+ Inches
• Screen Resolution: FHD (1920×1080)
• Processor: i5 or higher
• RAM: Minimum 8GB (Must)
• Type: Windows Laptop
• Software: AnyDesk
• Internet Speed: 100 MBPS or higher

This is an exciting opportunity to play a pivotal role in strengthening the security foundation of a dynamic US-based BPO. You will have the autonomy to drive significant change and see the direct impact of your work. For a high-performing individual, this contract serves as a direct pipeline to a long-term career with our growing security team, offering stability and continued professional development.

About ARDEM

ARDEM is a leading Business Process Outsourcing (BPO) and Business Process Automation service provider. For over two decades, we have delivered high-quality outsourcing solutions to clients across the USA and Canada. We are growing rapidly, constantly innovating, and striving for excellence to be the best BPO and automation partner for our customers.

NOTE

ARDEM will never ask for any personal information or banking information during the hiring process for any data entry/processing type of work. If you are contacted by any party claiming to represent ARDEM Incorporated offering work from home jobs – this is fraud. Please disregard and refer to ARDEM's Careers page for all open job positions. We apologize for any inconvenience caused by such acts.

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