Executive - Front Office & Administration

2 days ago

Pune, Maharashtra, India Moraya Constructions & Developers Full time ₹ 1,80,000 - ₹ 3,60,000 per year

Job Description – Executive Front Office & Administration

Department: Administration / HR & Admin

Reports To: HR Manager / Admin Head

Job Purpose:

To manage front-office operations, ensure smooth administrative support, and maintain a professional company image through efficient handling of reception and office management duties.

Key Responsibilities:

Front Office Management

· Greet and assist visitors, clients, and vendors in a professional manner.

· Handle incoming calls, emails, and correspondence efficiently.

· Maintain visitor logs and issue visitor passes as per company procedure.

· Manage the reception area to ensure it is tidy, welcoming, and presentable at all times.

Administrative Support

· Assist in daily office operations including stationery, housekeeping, and pantry management.

· Coordinate courier services, office supplies, and maintenance activities.

· Support in vendor management and procurement-related activities.

· Maintain records of attendance, office asset inventory, and other administrative documentation.

HR & Office Coordination

· Support HR in onboarding formalities, recruitment activities, or any other HR-related tasks where the candidate demonstrates capability and willingness to learn.

· Show readiness to upgrade skill sets and take initiative in contributing to HR or administrative improvements.

· Coordinate travel and accommodation arrangements for staff and guests.

· Assist in organizing office events, meetings, and employee engagement activities.

· Help maintain compliance documents, employee files, and other records as required.

Communication & Coordination

· Act as the communication bridge between departments for administrative matters.

· Schedule meetings and ensure conference room arrangements are made on time.

· Handle basic correspondence, drafting letters, and emails when required.

Qualifications and Skills:

· Graduate in any discipline

· 3+ years of experience in administration and/or front office roles.

· Proficient in MS Office (Word, Excel, Outlook).

· Excellent verbal and written communication skills.

· Pleasant personality, customer-service orientation, and professional demeanor.

· Strong organizational and multitasking skills.

Key Attributes:

· Positive attitude and approachable behavior.

· Confidentiality and integrity in handling company and employee information.

· Ability to handle pressure and prioritize tasks effectively.

· Punctual, disciplined, and time oriented.

Job Types: Full-time, Permanent

Pay: ₹18, ₹30,000.00 per month

Work Location: In person

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