Admin/Front Office Executive

2 days ago

Pune, Maharashtra, India UJA Global Advisory Full time ₹ 2,50,000 - ₹ 7,50,000 per year

Role- Admin/ Front Office Executive

Location- Magarpatta City, Pune

Company- UJA Global Advisory Pvt Ltd

Key Responsibilities:

Front Office Management:

  • Greet and assist clients, visitors, and staff in a professional manner.
  • Handle incoming calls, emails, and walk-ins efficiently.
  • Prepare meeting rooms and boardroom before the meetings and arrange meeting room bookings as per the requirements.
  • Maintain visitor records, employee movement records and ensure security protocols are followed.
  • Arrange the access for the Clients car parking and arrange access cards of employees as per Office building rules
  • Maintain Petty cash records as per the utilization

Administrative Support:

  • Handle day-to-day office administrative tasks (stationery, housekeeping, pantry, courier, etc.).
  • Coordinate with vendors and service providers (AMC, utilities, maintenance).
  • Manage all the housekeeping staff and office boys day to day work schedule.
  • Manage domestic and international courier inwards and outwards
  • Manage travel and accommodation bookings for employees and clients
  • Coordinate with the Marketing team for various printings
  • Coordinate with HR team for various events logistics requirements.
  • Managing office supply inventory and placing orders when necessary including record keeping of Vendors, Purchases and Inventory in the system.
  • Maintain files and records (physical and digital) in an organized manner including Courier management, Inward outward tracker, etc. Provide administrative support to other departments as needed.
  • Coordinate with the front office of all the branch offices and provide them with the resources on time as per the requirements.

Documentation & Coordination:

  • Maintain and update Calendar for all recurring and adhoc tasks to plan and execute.
  • Maintain and update all folders of Administration functions in a systematic and organized manner. Including master files, contacts, Purchase orders, contracts, correspondences, etc.
  • Manage documentation and filing for Bank audits.
  • Assist the Bank audit team with documentation, form filling, follow-ups, and basic documentation.
  • Coordinate for document collection and dispatch with clients and internal teams.

Office Upkeep:

  • Ensure the reception area and office premises are well-maintained and presentable.
  • Oversee cleanliness and support facilities management (both preventive and corrective ) and with proper scheduling. Maintain the office premises hygiene

Key Skills Required:

  • Pleasant personality with a polite attitude.
  • Proactive and professional attitude.
  • Good communication (English), both verbal and written.
  • Basic knowledge of MS Office (Word, Excel, Outlook).
  • Multitasking and time-management skills.
  • Ability to handle confidential information with discretion.

Qualifications & Experience:

  • Graduate in any discipline (B. Com / BBA preferred).
  • 23 years of experience in admin role.

  • Admin Executive

    2 days ago

    Pune, Maharashtra, India Skysoft Technologies Full time ₹ 1,80,000 - ₹ 4,20,000 per year

    We have Opening for Admin ExecutiveMin 2yrs experience in Admin and Front OfficeGood in English CommunicationOffice Timing 10Am to 7PmJob Type: Full-timePay: ₹15, ₹35,000.00 per monthExperience:Admin : 2 years (Required)Good communication : 2 years (Required)Front office admin : 2 years (Required)Are you okay for kalyani nagar pune location : 2 years...

  • Front Office Executive

    2 weeks ago

    Pune, Maharashtra, India Mahalaxmi Group Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Minimum 2 years front desk/admin experience. Good communication, interpersonal skills, basic MS Office knowledge, pleasant personality, professionalism, multitasking ability, attention to detail, adaptability, and client-focused approach required.

  • Front Office Executive

    2 days ago

    Pune, Maharashtra, India Lodha Group Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Role & responsibilitiesFront Office Executive | Front Desk | PuneJob descriptionRole & responsibilitiesAnswering phone calls and transferring to the concerned departmentsGreeting visitors and guiding them for their meetingsKeeping records of the documents and maintaining the dataMaintain discipline in all guest areas and demonstrate ethical behaviorMaintain...

  • Admin Executive

    1 week ago

    Pune, Maharashtra, India Ishan Technologies Full time ₹ 2,50,000 - ₹ 3,50,000 per year

    We're Hiring: Admin Executive – Pune (Kalyaninagar)Location:Pune – KalyaninagarExperience:2–5 yearsSalary:Up to ₹3.5 LPA (CTC)Preference:Immediate JoinersWe are looking for a dynamicAdmin Executiveto join our team. The ideal candidate will be responsible for managingfront desk operations, HR coordination, and overall office administration.Key...

  • Executive - Front Office

    7 days ago

    Pune, Maharashtra, India Cushman & Wakefield Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    Job TitleExecutive - Front OfficeJob Description SummaryThe Front Office Executive is responsible for managing front desk operations with professionalism and efficiency. This role serves as the primary point of contact for visitors and internal stakeholders, ensuring a courteous and organized reception experience. The incumbent will oversee administrative...

  • Front Office Cum Admin Executive

    4 days ago

    Pune, Maharashtra, India Square Yards Consulting Private Limited Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Job Description We are looking for an organized, proactive, and detail-oriented Admin Executive to support day-to-day office operations at our Kalyani Nagar office in Pune. The ideal candidate will manage correspondence, coordinate meetings, maintain inventory of supplies, liaise with internal teams, and ensure smooth administrative functioning. Key...

  • Front Office Executive

    2 weeks ago

    Pune, Maharashtra, India JLL Full time ₹ 2,50,000 - ₹ 6,00,000 per year

    JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where...

  • Front Office Executive

    1 week ago

    Pune, Maharashtra, India Jehangir Hospital Full time

    Company DescriptionJehangir Hospital, PuneRole DescriptionThis is a full-time on-site role for a Front Office Executive at Jehangir Hospital, located in Pune. The Front Office Executive will be responsible for handling receptionist duties, greeting and assisting patients and visitors, managing phone calls, scheduling appointments, and providing exceptional...

  • Front Office Executive

    4 days ago

    Pune, Maharashtra, India Azuro by Square Yards Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Company DescriptionAzuro by Square Yards offers seamless, tech-driven property management solutions for landlords and tenants. We handle all aspects of rental management from tenant sourcing and rent collection to maintenance and legal support. Our mission is to provide a transparent, hassle-free experience that maximizes rental income for property owners...

  • Front Office Executive

    22 hours ago

    Pune, Maharashtra, India Gun for Glory Shooting Academy Full time ₹ 1,50,000 - ₹ 2,50,000 per year

    Job SummaryREQUIRED EXPERIENCE – 1 YEARSJoin us as a Front Office Executive at Gun for Glory Shooting Academy.Key ResponsibilitiesExcellent Communication and should clear and professional in all interactions.Friendly, approachable, and dedicated to helping athletes and visitors.Efficient in managing schedules, records, and daily tasks.Ensures accuracy in...