Front Office Executive

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether you ve got deep experience in commercial real estate skilled trades or technology or you re looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Facilities Executive Account Management - Work Dynamics India Pune Front Office Executive JLL is seeking a dynamic and skilled Front Office Executive to join our team and serve on the front lines of customer service Key Responsibilities Manage the front desk providing a warm welcome to visitors and guiding employees Handle all incoming and outgoing calls including distribution Maintain professional and polite demeanor in appearance and behavior Manage email communications and excel spreadsheets efficiently Oversee vendor management and follow up on various requirements Maintain and improve the front office environment daily Act as Single Point of Contact SPOC for client visit arrangements coordinating with multiple stakeholders including pantry team Maintain client finance tracker and ensure timely processing of client invoices Update and maintain records and databases Prepare various MIS reports as required by clients Perform general admin activities and help desk tasks Contribute to monthly management reports for clients Participate in emergency evacuation procedures Develop policies and procedures for all reception functions Assist in managing conference rooms Meeting room events and other arrangement coordination Qualifications Bachelor s degree in any discipline or Hotel Management background 1-5 years of experience in front desk management or reception Proven experience with continuous improvement initiatives and client reporting Familiarity with occupational safety requirements Strong computer literacy and ability to manage activities using different systems Excellent customer service skills and ability to interact with a wide range of client staff Outstanding multitasking abilities Strong attention to detail and organizational skills Personal Attributes Exceptional interpersonal and communication skills Professional and polite demeanor Ability to work effectively under pressure Proactive and solution-oriented mindset Adaptability and willingness to learn What We Offer At JLL we are committed to helping you realize your full potential in an entrepreneurial and inclusive work environment We offer Opportunities for professional growth and development A dynamic and collaborative work culture At JLL we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment We will empower your ambitions through our dedicated Total Rewards Program competitive pay and benefits package Location On-site -Pune MH Scheduled Weekly Hours 48 If this job description resonates with you we encourage you to apply even if you don t meet all of the requirements We re interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may email us at accomodationrequest am jll com This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL