Occupancy Planner

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Occupancy Planner

Work Dynamics

What this job involves

Position's Goal

To manage the supply, capacity and demand of Client's portfolio of space in a specific, geographic region.

Deliverable Role / Responsibilities

Within the geography, can answer:  how much space is currently available, what are the workplace conditions, and what are bottom-up seat count projections by group?  Specifically, the responsibilities include:

• Provides a single point of contact for geography-related planning questions;
• Assemble, update and report the top-down and bottoms-up seat count projections collected at the group-level for an annual planning horizon and work with the client to reconcile discrepancies with tops-down projections;
• Participates in the development of a six-year baseline occupancy plan;
• Participates in the development of the three-year plan addressing steps to achieve the six-year plan;
• Tracks and reports projected versus actual seat counts;
• Provides geographic stacking diagrams by location, by building and by floor;
• Maintains and secures business units' agreement to geographic stacking plans;
• Develops preliminary program requirements for each department (by building, if necessary);
• Develops migration plans and sequencing of group-level moves / relocations;
• Educates local contacts on planning and space policies/standards, procedures and protocols, and notifies planning manager if they are not being followed;
• Forecasts order of magnitude scopes, schedules and budgets for project moves planned to occur based on stacking plans / strategy;
• Ensures planning is aligned with corporate guidelines, and that all scenarios maximize use of space;
• Recommends and enforces space policies/standards, procedures and protocols;
• Develops, maintains and reports space allocation plans, and if applicable, issues space allocation reports.
• Participates in Audits (including seat assignments, occupancy, vacancy, labs & equipment).  Present Audit Data to Senior OP & Leadership.
• Assist in developing site-specific Planning Strategies with Senior Leadership

Liaison Role / Responsibilities

In addition to providing the information listed above, the management responsibilities of this role include:

• Field Verify Occupancy Planning Data
• Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves; and
• Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members.

Activities / Deliverables

• Assists in Issuing the Quarterly Report: The quarterly report includes:  headcount projections, supply and capacity information and the status of major initiatives (a real estate action plan) for the portfolio; monthly space allocation data, group block plans.
• Facilitates and/or resolves issues identified in the weekly planning meeting;
• Attends kick-off meetings for new real estate acquisitions, major renovation projects and project moves;
• Facilitates communication between other occupancy planners, planning assistants, CAD administrators, and other Jones Lang LaSalle team members; and
• Provides performance review input for planning assistants and CAD administrators.

Interaction

To ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with:

• Group-level leaders to collect seat count forecasts, and resolve seat count forecast discrepancies;
• Business Unit leadership to collect headcount forecasts, resolve headcount forecast discrepancies between leadership's numbers and those collected at the group-level;
• Planning assistants and CAD administrators to review and resolve campus/building-specific forecasts, needs, concerns, and issues;
• Collaborate with Project Management, Facility Management and Transactions on all Site Rationalization Efforts
• Corporate Finance and HR groups to gather forecast plans and Top-Down projections
• Corporate Services to review and resolve planning forecasts, needs, concerns, and issues;
• Workplace Strategy team to understand workplace initiatives and strategies.
• Other internal client teams participating in space and portfolio strategies.

Sound like you? To apply you need to be:

Education / Yrs of Experience

Bachelor's degree in architecture, interior design, or related field with a minimum of three to five years or experience in a corporate environment. 

Skills

AutoCAD, Microsoft Excel, PowerPoint, IWMS (example Archibus, Planon, Tririga, etc)

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today

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If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the table

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