Executive Assistant to Deputy Director Generals

2 days ago

Parel, Maharashtra, India INDIAN CANCER SOCIETY Full time ₹ 3,50,000 - ₹ 4,00,000 per year

Primary Responsibilities

· The primary responsibilities of this role are to maintain the DDGs schedule, coordinate with internal and external stakeholders, provide logistical and travel support and work on operations related projects.

· Maintain an accurate and detailed calendar for DDGs, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes.

  • Track DDGs tasks and projects to ensure appropriate prioritization of projects with respect to deadlines.
  • Organize internal and external meeting for DDGs, including logistical and substantive preparation
  • Manage all travel scheduling and arrangements
  • Track and reconcile monthly travelling statements and complete and submit expense reports in a timely manner to the Finance.
  • Provide special project leadership and support as needed.
  • Perform any other relevant duties as assigned

Other Responsibilities

· Designing Brochure, Pamphlets, Annual Reports, Newsletters.

· Analysing and preparing all marketing related materials and various MIS formats

· Preparing and editing correspondence, reports and presentations

· Preparing documentations for compliances with Give India, TISS, Unites way and acting as a single point of contact for Organisation registration

· Co-ordinating and assistance for documentation for the Trustees,

· Coordinating and assisting DDGS for Board of Trustees Meeting, National Management Committee and Annual General Meeting and any other meetings.

· Handling the official websites, officials mails and social networking sites

· Planning and scheduling meetings and appointments

· Organising events and conferences

· Sound technical knowledge and hands on new technologies

· Ready to learn and adapt to any new software /technology

Language Skills :

· Fluency in English and other local languages required.

Skills

  • Strong verbal and written English communication skills
  • Outstanding interpersonal skills and preference for collaboration with proven success working with others; ability to work with high profile individuals externally, as well as collaborate internally.
  • Ability to consistently apply good judgment and make good decisions.
  • Ability to maintain confidentiality and discretion at all times
  • Proven analytical and problem solving abilities
  • Proficient in MS Office, MS Excel and PowerPoint.

Key Competencies :

  • You must be a self-starter, solution focused, and
  • most importantly, Enthusiasm to learn and drive significantly contribute
  • Take initiative to learn and ability to work independently.
  • Highly organized, detail oriented and self-motivated
  • Collaborative mindset and strong interpersonal skills
  • Remains positive in high pressure and stressful situations
  • Action oriented and results focused
  • Flexible and resourceful approach
  • Independent problem solver

Educational Background

  • Bachelor's/Master's degree in any arts, and Diploma/Degree in Administration & Secretarial course
  • Three or more years of professional work history;
  • The candidate should have the experience of NGO Cancer setups.
  • One or more years of experience in providing high-level administrative support to the vertical heads.

Job Types: Full-time, Contractual / Temporary

Pay: ₹35, ₹40,000.00 per month

Benefits:

  • Provident Fund

Work Location: In person

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