Proposals Manager

Company Overview

Throughout our worldwide network of experts, clients and communities, we are renowned for our leadership in fire protection engineering – a legacy of responsibility we have proudly upheld since 1939. Today, our expertise extends broadly across closely related security and risk-based fields – from accessibility consulting and risk analysis to process safety, forensic investigations, security risk consulting, emergency management, digital innovation and more.

Our engineers and consultants collaborate to solve complex safety and security challenges, ensuring our clients can protect what matters most. For over 80 years, we have helped mitigate risks that threaten lives, property and reputations. Through technology, expertise and industry-leading research, we remain dedicated to our purpose of making our world safe, secure and resilient.

At Jensen Hughes, we believe that creating and sustaining a culture of trust, integrity and professional growth starts with putting our people first. Our employees are our greatest strength, and we value the unique perspectives and talents they bring to our organization.Our wide range of Global Employee Networks connect people from across the organization, supporting career development and providing forums for individuals to share experiences on topics they're passionate about. Together, we are cultivating a connected culture where everyone has the opportunity to learn, grow and succeed together.

Overview – Role

The Proposals Manager will be responsible for leading and coordinating the development of high-quality proposals, presentations, and other marketing deliverables in response to client opportunities and requests for proposals (RFPs), qualifications (RFQs), and information (RFIs). This role works closely with business development, technical teams, and senior leadership to produce compelling, client-focused content that supports growth and competitive positioning.

Based in Mumbai , this role will be responsible for supporting a wide range of projects across India and overseas.

This role offers the chance to work in a fast-paced environment and advance your career within a supportive and diverse team.

Key Responsibilities

• Manage the full lifecycle of proposal development—from opportunity tracking and kick-off through submission and post-submission debriefs.
• Set up local proposal processes that caters to a dynamic environment within a global organization in line with the global guidelines of the organization and local requirements, in discussion with the senior management
• Collaborate with technical staff and leadership to develop win strategies and value propositions.
• Interact independently with the various stakeholders including contractors, consultants, authorities, while keeping abreast of the projects' dynamics anticipating challenges and crafting targeted proposals.
• Write, edit, and format compelling content for proposals, qualifications, case studies, and presentations.
• Coordinate internal resources and timelines to ensure on-time and compliant submissions.
• Maintain and update a library of standard marketing collateral, CVs, project sheets, and boilerplate content.
• Ensure brand consistency and adherence to company style guides across all marketing and proposal materials.
• Analyse RFP/RFQ requirements and ensure proposals meet all submission criteria.
• Work with graphics and design teams to create visually engaging layouts and infographics.
• Support post-submission processes, including interviews, clarifications, and lessons learned sessions.
• Monitor industry trends and client feedback to continuously improve proposal quality and success rates.
• Build a strong follow-up strategy to obtain the information that would be helpful to increase chances of winning the project – related to fees matching the expectations, efficiency of the proposed scope etc. and conduct clarification meetings as and when required
• Work independently and collaboratively with cross-functional teams in a fast-paced environment managing complex proposals and tight deadlines

Requirements and Qualifications

• Bachelor's degree in Marketing, Communications, Business.
• 5 years of experience in proposal development, marketing communications, or business development—preferably in design/construction sector in India and familiar with the tender processes in India, government/major clients procurement systems/portals etc.
• Direct experience within the design/construction sector, particularly with an understanding of the Indian tendering environment required and familiarity with local public procurement norms, industry-specific bid requirements, and agency/client expectations will offer a tangible advantage.
• Experience working with EPCs, developers, consultants, or government bodies would be highly preferred.
• Experience related to setting up or scaling proposal functions in a new or growing office preferred.
• Exceptional communication skills in English along with writing, editing, and proofreading skills.
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel); familiarity with Adobe Creative Suite is a plus.
• Strong organizational skills and attention to detail.
• Ability to work independently and collaboratively with cross-functional teams in a fast-paced environment.
• Experience with CRM systems (e.g., Salesforce, Deltek Vision, or similar).
• Familiarity with international proposal standards and best practices.
• Proven experience in handling a high-pressure work environment managing time and prioritising work while managing complex proposals and tight deadlines.
• Along with a strong sense of accountability should be able to demonstrate ownership, emotional intelligence, team collaboration and negotiation capabilities

Why you should join Jensen Hughes

• You will work on exciting, challenging and at times groundbreaking designs and projects with market-leading clients whilst having the backing of a leading international firm
• There is continued support from the leadership team with a measured and flexible approach to carrying out day to day activities
• Career advancement with an established framework is in place – clearly defining expectations and outlining opportunities for advancement

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Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

The security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data. Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA. Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.

*Policy on use of 3rd party recruiting agency for direct placements

Jensen Hughes will occasionally augment a recruiting search through agencies for certain positions when business conditions warrant. Jensen Hughes will not accept resumes, inquiries or proposals from recruiting agencies as an acceptable method to consider a candidate. 3rd party recruiting agencies must sign a standard Jensen Hughes agreement after being evaluated and accepted by a Human Resources or Talent Acquisition manager, or member of the talent acquisition team. Hiring managers and employees of Jensen Hughes are not authorized to accept resumes, engage in fee-based searches through recruiting firms or sign a search agreement. Please note this policy does not apply to "staffing firms" or firms that are involved with hiring temporary staff. Any recruiting agency interested in being considered may contact our recruiting team at