HR Travel Assistant

4 days ago

Gurgaon, Haryana, India Gridlines Full time ₹ 4,00,000 - ₹ 8,00,000 per year

Travel Management:

  • Coordinate domestic and international travel arrangements for employees, including flights, hotels, local transportation, and itineraries.
  • Maintain travel calendars and ensure timely bookings aligned with company travel policies.
  • Assist employees with travel-related queries and provide support during travel emergencies or changes.

Visa & Documentation:

  • Handle end-to-end visa processing for employees, including preparing documents, scheduling appointments, and liaising with agencies or embassies.
  • Ensure all travel and visa documents are updated, compliant, and properly filed.

Ordering & Procurement:

  • Manage ordering of office-related items such as travel supplies, stationery, and admin essentials.
  • Coordinate with vendors for quotations, procurement requests, deliveries, and follow-ups.
  • Maintain inventory records and ensure timely replenishment.

Expense Management:

  • Assist employees with travel expense claims and ensure accurate documentation.
  • Assist our Finance team in maintaining all kinds of expenses.
  • Review, verify, and consolidate travel and admin expenses for approval.
  • Support month-end expense reporting and maintain records for audits.
Requirements
Skills & Qualifications
  • Bachelor's degree in HR, Business Administration, Travel Management, or related field.
  • 1–3 years of experience in travel coordination, admin, or HR support roles.
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Proficiency in MS Office (especially Excel and Outlook).
  • Ability to work in a fast-paced environment and handle time-sensitive tasks.
Benefits
  • A competitive base salary with flexible working arrangements, including a mixture of office-based, working from home, and working on client sites.
  • Significant opportunities for professional growth and development as we expand.
  • Access to cutting-edge financial modelling tools and resources.
  • Collaborative and supportive team culture.

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