Office Coordinator

2 weeks ago

Ludhiana, Punjab, India Skill Mapping Full time ₹ 2,00,000 - ₹ 2,50,000 per year

An Office Coordinator manages day-to-day office tasks to ensure smooth operations, including managing administrative functions, scheduling meetings and appointments, ordering supplies, maintaining files and records, handling communications, and providing support to staff and visitors. They act as a central point of contact, ensuring the office environment is organized, efficient, and well-maintained. Key Responsibilities

  • Administrative Support:Handle general administrative duties, maintain filing systems (both physical and digital), process mail, and organize documents.
  • Scheduling & Coordination:Manage internal calendars, schedule meetings and conferences, book room reservations, and coordinate travel arrangements for staff.
  • Office Supplies & Maintenance:Monitor inventory levels for office supplies, place orders as needed, and ensure the office equipment and facilities are in good working order.
  • Communication:Answer phones, direct calls, respond to emails and other forms of correspondence, and facilitate communication between departments, vendors, and staff.
  • Visitor & Vendor Management:Greet and assist visitors and clients, directing them to the appropriate personnel and ensuring they have a comfortable experience. Coordinate with and manage vendors for maintenance and repair services.
  • Meeting & Event Support:Coordinate the logistics for meetings and events, including arranging meeting rooms and necessary equipment, and sometimes taking minutes.
  • Onboarding & Staff Support:Assist with onboarding new employees and provide general administrative support to staff and management.
  • Financial Tasks:Perform basic bookkeeping activities, manage office expenditures, process invoices, and handle expense reimbursements.
  • Office Environment:Ensure the office is kept clean, tidy, and well-organized to maintain a productive atmosphere.

Job Types: Full-time, Permanent

Pay: ₹20, ₹25,000.00 per month

Language:

  • English (Preferred)

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