Administrative Executive
1 day ago
Job Title: Office Administration Executive
Department: Administration
Location: Ambuja Neotia Ecocenter, Business Park, EM Block, Sector V, Salt Lake, Kolkata, West Bengal 700091
Job Summary:
The Office Administration Executive is responsible for ensuring smooth office operations, facility management, vendor coordination, and administrative support across departments. The role focuses on maintaining an efficient, safe, and well-managed workplace environment that supports ICA Edu Skills' business objectives.
Key Responsibilities:1. Office Facility Management
- Oversee day-to-day office operations and housekeeping activities.
- Coordinate Annual Maintenance Contracts (AMCs) and ensure timely renewals.
- Manage vendor relationships for maintenance and facility services.
2. Asset & Inventory Management
- Maintain and update stock registers for office supplies, IT assets, and consumables.
- Monitor asset issuance, return, and disposal as per company policy.
3. Front Office & Communication
- Handle reception, telephone board, visitor management, and courier dispatch.
- Maintain visitor logs and ensure smooth communication within departments.
4. Vendor & Procurement Coordination
- Source quotations, prepare Purchase Requisitions (PR) and Purchase Orders (PO).
- Follow up on delivery schedules, billing, and invoice clearance.
5. Compliance & Security
- Manage employee ID cards, CCTV surveillance, fire safety, and access control systems.
- Ensure compliance with company and safety protocols.
6. Documentation & MIS Reporting
- Maintain office records, contracts, and insurance documents.
- Prepare and submit monthly administrative MIS reports.
7. Event & Meeting Support
- Coordinate internal meetings, training sessions, and office events.
- Arrange logistics for conferences, celebrations, and workshops.
8. Employee Support & Coordination
- Facilitate new joiner desk setups, ID cards, and stationery issuance.
- Support HR/admin teams with employee engagement activities.
9. Government Liaisoning
- Coordinate with government departments for CE, Professional Tax, and other statutory requirements.
Qualifications & Skills:
- Education: Graduate in any discipline (preferably BBA/B.Com).
- Experience: 3–5 years in office administration or facility management.
- Skills Required:
- Strong organizational and coordination abilities
- Good communication and interpersonal skills
- Proficiency in MS Office (Word, Excel, PowerPoint)
- Vendor management and negotiation skills
- Basic understanding of compliance and safety norms
Personal Attributes:
- Detail-oriented and proactive
- Reliable and self-motivated
- Strong sense of responsibility and confidentiality
- Ability to multitask and meet deadlines
Interested candidates apply on
Job Types: Full-time, Permanent
Pay: ₹25, ₹30,000.00 per month
Benefits:
- Cell phone reimbursement
- Health insurance
- Provident Fund
Work Location: In person
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