Administrative Executive

15 hours ago

Salt Lake Kolkata West Bengal, India ICA Edu Skills Full time ₹ 2,40,000 - ₹ 3,60,000 per year

Job Title: Office Administration Executive

Department: Administration

Location: Ambuja Neotia Ecocenter, Business Park, EM Block, Sector V, Salt Lake, Kolkata, West Bengal 700091

Job Summary:

The Office Administration Executive is responsible for ensuring smooth office operations, facility management, vendor coordination, and administrative support across departments. The role focuses on maintaining an efficient, safe, and well-managed workplace environment that supports ICA Edu Skills' business objectives.

Key Responsibilities:1. Office Facility Management

  • Oversee day-to-day office operations and housekeeping activities.
  • Coordinate Annual Maintenance Contracts (AMCs) and ensure timely renewals.
  • Manage vendor relationships for maintenance and facility services.

2. Asset & Inventory Management

  • Maintain and update stock registers for office supplies, IT assets, and consumables.
  • Monitor asset issuance, return, and disposal as per company policy.

3. Front Office & Communication

  • Handle reception, telephone board, visitor management, and courier dispatch.
  • Maintain visitor logs and ensure smooth communication within departments.

4. Vendor & Procurement Coordination

  • Source quotations, prepare Purchase Requisitions (PR) and Purchase Orders (PO).
  • Follow up on delivery schedules, billing, and invoice clearance.

5. Compliance & Security

  • Manage employee ID cards, CCTV surveillance, fire safety, and access control systems.
  • Ensure compliance with company and safety protocols.

6. Documentation & MIS Reporting

  • Maintain office records, contracts, and insurance documents.
  • Prepare and submit monthly administrative MIS reports.

7. Event & Meeting Support

  • Coordinate internal meetings, training sessions, and office events.
  • Arrange logistics for conferences, celebrations, and workshops.

8. Employee Support & Coordination

  • Facilitate new joiner desk setups, ID cards, and stationery issuance.
  • Support HR/admin teams with employee engagement activities.

9. Government Liaisoning

  • Coordinate with government departments for CE, Professional Tax, and other statutory requirements.

Qualifications & Skills:

  • Education: Graduate in any discipline (preferably BBA/B.Com).
  • Experience: 3–5 years in office administration or facility management.
  • Skills Required:
  • Strong organizational and coordination abilities
  • Good communication and interpersonal skills
  • Proficiency in MS Office (Word, Excel, PowerPoint)
  • Vendor management and negotiation skills
  • Basic understanding of compliance and safety norms

Personal Attributes:

  • Detail-oriented and proactive
  • Reliable and self-motivated
  • Strong sense of responsibility and confidentiality
  • Ability to multitask and meet deadlines

Interested candidates apply on

Job Types: Full-time, Permanent

Pay: ₹25, ₹30,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Health insurance
  • Provident Fund

Work Location: In person

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