Admin Executive

4 days ago

Salt Lake Kolkata West Bengal, India ICA Edu Skills Full time

**Job Title**: Office Administration Executive

**Department**: Administration
**Location**: Ambuja Neotia Ecocenter, Business Park, EM Block, Sector V, Salt Lake, Kolkata, West Bengal 700091

**Job Summary**:
The Office Administration Executive is responsible for ensuring smooth office operations, facility management, vendor coordination, and administrative support across departments. The role focuses on maintaining an efficient, safe, and well-managed workplace environment that supports ICA Edu Skills’ business objectives.

**Key Responsibilities:1. Office Facility Management**
- Oversee day-to-day office operations and housekeeping activities.
- Coordinate Annual Maintenance Contracts (AMCs) and ensure timely renewals.
- Manage vendor relationships for maintenance and facility services.

**2. Asset & Inventory Management**
- Maintain and update stock registers for office supplies, IT assets, and consumables.
- Monitor asset issuance, return, and disposal as per company policy.

**3. Front Office & Communication**
- Handle reception, telephone board, visitor management, and courier dispatch.
- Maintain visitor logs and ensure smooth communication within departments.

**4. Vendor & Procurement Coordination**
- Source quotations, prepare Purchase Requisitions (PR) and Purchase Orders (PO).
- Follow up on delivery schedules, billing, and invoice clearance.

**5. Compliance & Security**
- Manage employee ID cards, CCTV surveillance, fire safety, and access control systems.
- Ensure compliance with company and safety protocols.

**6. Documentation & MIS Reporting**
- Maintain office records, contracts, and insurance documents.
- Prepare and submit monthly administrative MIS reports.

**7. Event & Meeting Support**
- Coordinate internal meetings, training sessions, and office events.
- Arrange logistics for conferences, celebrations, and workshops.

**8. Employee Support & Coordination**
- Facilitate new joiner desk setups, ID cards, and stationery issuance.
- Support HR/admin teams with employee engagement activities.

**9. Government Liaisoning**
- Coordinate with government departments for CE, Professional Tax, and other statutory requirements.

**Qualifications & Skills**:

- **Education**: Graduate in any discipline (preferably BBA/B.Com).
- **Experience**: 3-5 years in office administration or facility management.
- **Skills Required**:

- Strong organizational and coordination abilities
- Good communication and interpersonal skills
- Proficiency in MS Office (Word, Excel, PowerPoint)
- Vendor management and negotiation skills
- Basic understanding of compliance and safety norms

**Personal Attributes**:

- Detail-oriented and proactive
- Reliable and self-motivated
- Strong sense of responsibility and confidentiality
- Ability to multitask and meet deadlines

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Work Location: In person

  • Admin Executive

    2 weeks ago

    Salt Lake, Kolkata, West Bengal, India FastInfo Full time ₹ 1,80,000 - ₹ 2,40,000 per year

    We're Hiring: Admin Executive (Male Only)Location: Salt lake, sec-vPosition: Admin ExecutiveSalary: ₹20,000 CTCWorking Days: 6 Days a Week | 1 Rotational Off | Rotational ShiftsEligibility Criteria:Gender: Male (Only)Age: Below 40 YearsExperience: Minimum 1–2 Years (Admin or Facility Management)Manpower Handling: Experience managing 300–400...

  • Admin Executive

    1 week ago

    Salt Lake, Kolkata, West Bengal, India FastInfo Legal Services Pvt Ltd Full time

    Admin Executive Gender : Male/Female Hiring from BPO Experience background. Having a experience of the vendors management. Can join immidiately. Pay: ₹16,000.00 - ₹20,000.00 per month Schedule: - Day shift - Fixed shift **Experience**: - total work: 1 year (preferred) Work Location: In person

  • Admin Executive(Bpo)

    1 week ago

    Salt Lake, Kolkata, West Bengal, India fastinfo Full time

    Job Title: Admin / Back Office Executive - Location: [Saltlake Sector V-Kariwala Towers ] - Shift: Rotational Shifts | Rotational Week Offs - Key Responsibilities: - Housekeeping Management - Oversee cleanliness & facility upkeep - ID Card Management - Issue & track employee access cards - System Management - Monitor office systems & report issues - Vendor...

  • Admin Executive

    1 week ago

    Salt Lake, Kolkata, West Bengal, India Fastinfo legal services pvt ltd Full time ₹ 2,40,000 - ₹ 3,00,000 per year

    Job Title: Admin ExecutiveExperience: 2 YearsLocation: Kariwala Building, KolkataIndustry: BPOShift Timings: Rotational Shifts (9:30 AM – 6:30 PM | 12:00 Noon – 9:00 PM)Working Days: 6 Days a Week (Rotational Week Off)Job Description:We are seeking a proactive and detail-oriented Admin Executive with 1.5 years of experience in the BPO domain to join our...

  • Admin Executive

    2 weeks ago

    Salt Lake, Kolkata, West Bengal, India Sleek Infosolutions Private Limited Full time

    Maintaining documents & word processing. Urgently required Admin Executive managing end-to-end administrative & back-office tasks. Handling incoming and outgoing calls. Managing Database. Administrative support. Should have good English communication skills. Preferred immediate joiner. Freshers who have completed their Graduation & have good english...

  • Admin Executive

    2 days ago

    Salt Lake, Kolkata, West Bengal, India Fastinfo legal services pvt ltd Full time

    **Job description** - **Desired experience for administration manager includes**: 1. Any Graduation Degree. 2. Minimum 2-5+ years experience in home video or related field preferably in Sales Administration, Sales, Sales Analysis, Accounting, Finance, Master Data, Order Management or Operations 3.Demonstrated experience managing Third Party vendors...

  • Academic Executive

    2 weeks ago

    Salt Lake, Kolkata, West Bengal, India PAPERLINK SOFTWARES PVT LTD Full time

    **Job Summary**: The **Academic Executive & Admin** will be responsible for coordinating academic operations, ensuring smooth administrative processes, and supporting faculty, students, and management in achieving institutional goals. This role involves managing schedules, maintaining academic records, coordinating examinations, assisting in admissions, and...

  • Admin Executive

    6 days ago

    Lake Town, Kolkata, West Bengal, India UPTALENT Full time

    **Job Title: Admin Executive** **Location: near Maidan Metro, Kolkata** **Qualification: Graduate in any discipline (Admin/Commerce background preferred)** **Experience: 0 -1 years in Administration / Office Management** **Age: Up to 25 years** **Salary: ₹13,000** **Key Responsibilities** **Office Administration & Facilities** - Manage day-to-day...

  • Admin Executive

    2 weeks ago

    Kolkata, West Bengal, India PEOPLE POWER Full time

    **Front Desk** - Greet visitors, manage calls/messages, maintain visitor logs, coordinate with security. - **Office Admin** - Manage office supplies, coordinate with vendors, ensure cleanliness, handle courier/mail. - **Communication** - Draft & proofread letters, circulate notices, schedule meetings, support social media updates. - **Documentation** -...

  • Admin Executive

    2 days ago

    Salt Lake, Kolkata, West Bengal, India Benchmark Developers Pvt Ltd Full time

    **JOB PROFILE**: 1) Preparing real estate forms, documents, and correspondence. 2) Strong Letter Writing Skills in English with Corporates, Government Agencies/Bodies etc. 3) Ordering supplies, mailing newsletters, distributing reports 4) Logistics & arrangement of meetings for visitor(s) 5) Maintaining electronic and paper filing systems and also need...