Administration -Facilities Executive / Sr Executive

3 days ago

Bengaluru Chennai Pune, India Photon Full time ₹ 2,50,000 - ₹ 12,00,000 per year

Roles & Responsibility

  • Maintaining Facility team (Housekeeping Team. Technical Team. Security Team. Transport Team)
  • Maintaining Check List / meeting schedule / Cleaning / Employee requirement,
  • Checking and certifying vendor bills, coordinating with Accounts Dept for Account Payables,
  • Maintaining attendance, leave records of the facility team employees, submitting payroll details,
  • Coordinating with Finance & Sales department on Accounts Receivables and follow up,
  • Office Maintenance, Housekeeping, Securitys and other responsibilities,
  • Carrying out regular site audits and inspections to identify any areas that need repairing.
  • Organizing the security and general administrative services of the building.
  • Conducting regular facility audits for safety and compliance.
  • Providing feedback, training, and guidance to junior staff & Supervisors.
  • Coordinating and facilitating work flow.
  • Handling day to day Facility & Manpower Management.
  • Providing feedback & training about Work & Cleaning chemical (Taski Chemicals dish wash Chemical).
  • Daily audit of cleaning activities in the campus and follow up for closure for open points.
  • Monthly review of HK machinery usage.
  • Handling day to day Facility & Manpower Management.
  • Monitored day to day operations, security, events, installation and sale activity.
  • Periodical audit of BMS system.
  • Direct activities related to day-to-day scheduling (Employee roster), routing, deploying and tracking Transport Vehicles.
  • Ensuring safety first for women & physically challenged staffs until they reach safely to residences.
  • Back ground verification of drivers by third party agencies.
  • Making random checkup about vehicle fitted with safety equipments & Medical Kit and statutory documents.
  • Plan, organize and manage the work of subordinate staff to ensure that the transport is accomplished in a manner consistent with organizational requirements.
  • Prepare management recommendations, such as proposed fee and tariff increases or schedule changes.
  • Conduct employee training sessions on subjects such as Safety, Discipline & employee orientation, quality improvement in Transportation.
  • Participate in union contract negotiations and settlements of grievances.
  • Serve as contact persons for client & vendors related to transport facility.
  • Catering to the organizations need for all kind of vehicle bookings as and when required. Liaison with various departments for providing logistical support for seminars, meetings and corporate events.
  • Maintaining and monitoring travel MIS, publishing reports on monthly basis to senior management and department heads.

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