Operations Executive/facility Executive

19 hours ago

Pune Maharashtra, India iSprout Full time

**Job Title: Operations Executive/Facility Executive**

**Location: Pune**

**Experience: 2+years**

**Gender: Male/Female**

**Industry: Real estate/Hotel**

**Qualification: Any Graduate**

**Job Overview**:
The Operations Executive/Facility Executive will oversee the daily operations and maintenance of our coworking spaces. This role is crucial in ensuring a seamless experience for our members by managing facilities, coordinating with vendors, and maintaining a high standard of cleanliness and safety.

**Key Responsibilities**:

- **Facility Management**:

- Ensure the coworking spaces are clean, organized, and well-maintained.
- Coordinate with cleaning staff and service providers for regular upkeep and maintenance.
- Manage space allocations and seating arrangements for members.
- Oversee the setup and maintenance of office equipment, including IT infrastructure.
- **Operations Coordination**:

- Monitor and manage inventory of office supplies and order new supplies as needed.
- Handle member inquiries and requests efficiently and courteously.
- Assist in onboarding new members and ensuring they are familiar with the space and amenities.
- Coordinate with the community manager to plan and execute events and activities.
- **Vendor and Stakeholder Management**:

- Liaise with vendors and contractors for facility repairs and maintenance.
- Ensure compliance with safety and security protocols.
- Monitor and manage service contracts and agreements.
- **Administrative Tasks**:

- Maintain records of facility operations and expenses.
- Prepare reports on facility usage, maintenance issues, and member feedback.
- Assist in budget planning and cost management for facility operations.
- **Health and Safety**:

- Implement and monitor health and safety regulations.
- Conduct regular safety drills and ensure emergency preparedness.

**Qualifications**:

- Bachelor’s degree in Business Administration, Facility Management, or a related field.
- 2+ years of experience in facility management, operations, or a similar role, preferably in a co-working or office environment.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and facility management software.
- Ability to work independently and as part of a team.
- Problem-solving skills and a proactive approach to managing tasks and issues.

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Schedule:

- Day shift

**Experience**:

- Operations: 1 year (preferred)
- total work: 1 year (preferred)

Work Location: In person

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