Manager - Facility Management

About Us:

Our purpose is to help clients exceed their financial health goals. Across the reimbursement cycle, our scalable solutions and clinical expertise help solve programmatic needs. Enabling our teams with leading technology allows analytics to guide our solutions and keeps us accountable achieving goals. 

We build long-term careers by investing in YOU. We seek to create an environment that cultivates your professional development and personal growth, as we believe your success is our success.  

ESSENTIAL DUTIES AND RESPONSIBILITIES: 
Note: The essential duties and responsibilities below are intended to describe the general duties and responsibilities of this position and are not intended to be an exhaustive statement of duties. This position may perform all or most of the primary duties listed below. Specific tasks, responsibilities or competencies may be documented in the Team Member's performance objectives as outlined by the Team Member's immediate Leadership Team Member.

Eligibility Criteria:

 Minimum of 12 years of experience in facilities management, custodial, or maintenance roles, with at least 5 years in a supervisory capacity.
 Strong interpersonal and communication skills.
 Ability to work independently and as part of a team.

Key Responsibilities:

 Housekeeping
 Maintenance of housekeeping/cleaning services as per the defined scope,
pantry areas & pest control. Set up and maintenance of presentation equipment such as video
units, visual aids for conference, demonstration and meeting rooms. Management of office
supplies e.g stationary.
 Cafeteria Management Coordination with the food vendor for weekly Menu preparation.
Responsible for food quality and hygiene.
 Team Management
Ensuring that no critical position is vacant without adequate backup.
Preparation of weekly roster and to ensure one weekly off & Coffs are provided to maintain
proper compliance.
Store Management
To ensure the inventory of every single item at store. FIFO to be
maintained and regular check of item to be expired.
Training & Team briefing
Team briefing to be done on daily basis and conducting weekly
training for ground employee to improve their skill.
Risk Management
Incident reporting  Maintenance of Risk Register at site to communicate
any potential risks at site, and safety related incident communication and action taken on
ground. Following the laid down procedures for incident reporting, along with IR (Incident
Report) and RCA (Root cause Analysis)
 Site audit
Surprise visit at site during night/early morning to ensure proper supervision.
 MMR report
Preparation of Monthly management report for my site with data accuracy. Every
single operational detail is being presented in front of Management for monthly review.
 Event/ Client Management Taking care of daily client visit which include their meeting room
booking/arrangement and food services.
 Budgeting
Forecasting and planning as per budget provided by sr. Management keeping in
mind the things to be done on priority.
 Critical area management
To ensure all the PPM schedule to take place without any
deviation. Risk to be identified proactively and temperature to be maintained as per standard
in Server room/Hub room.
 Petty Cash management Responsible for petty cash management used for daily small works
and submission of bills as per process.
 Scrap Management
Responsible right from identification till the removal of scrap from the
premises. To ensure all the approvals are in place and scraped as per their category and disposal
process.
 Vendor ManagementCoordination with the vendor for day today work. Responsible for endtoend activity from preparation of BOQ till the completion of work.
 Security
Ensure the premises is safe and secure place to work with the help of Access management, CCTV etc.
 Infrastructure Maintenance Looking after daytoday maintenance/repair work in the
building as per planned budget.
 Transport and Inventory Management Responsible for all Vehicles and Transport
Management
 Adhere to policies and regulations.

PHYSICAL DEMANDS:
Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as described. Regular eye-hand coordination and manual dexterity is required to operate office equipment. The ability to perform work at a computer terminal for 6-8 hours a day and function in an environment with constant interruptions is required. At times, Team Members are subject to sitting for prolonged periods. Infrequently, Team Member must be able to lift and move material weighing up to 20 lbs. Team Member may experience elevated levels of stress during periods of increased activity and with work entailing multiple deadlines.
A job description is only intended as a guideline and is only part of the Team Member's function. The company has reviewed this job description to ensure that the essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.