Facilities Manager

Job Description

Silicon Labs (NASDAQ: SLAB) is the leading innovator in low-power wireless connectivity, building embedded technology that connects devices and improves lives. Merging cutting-edge technology into the worlds most highly integrated SoCs, Silicon Labs provides device makers the solutions, support, and ecosystems needed to create advanced edge connectivity applications. Headquartered in Austin, Texas, Silicon Labs has operations in over 16 countries and is the trusted partner for innovative solutions in the smart home, industrial IoT, and smart cities markets. Learn more at www.silabs.com.

About the job:

In the role of Facilities Manager, we are looking for individuals who like to make things happen, are enthusiastic about the technologies they work with and creative in the ways they solve problems. If you are thorough, dedicated to quality, analytical, and enjoy collaborating with diverse team members, we want to hear from you. He/she should be the ultimate organizer, involved in both the strategic planning and day-to-day operations for one of our growing sites at Hyderabad, India. Were looking for a multitasking mindset and a passion to meet the needs of our team members, a pool of talented staff and the leadership team.

As Facilities Manager, You Will

- Coordinate reception, security, facilities maintenance of equipment (AHU, Air compressor, Electrical infrastructure, Fire & Safety system etc.), Office space management including working with different groups to assign seats and oversee furniture installation and procurement., Housekeeping oversight, Security oversight and Safety Lead for the site, mail, deliveries, Logistics, Liaison with CHA, Customs & STPI, Manage ISO 14K (EMS).
- Facilitate both in-house and off-site activities. Should be able to handle logistics & planning like but not limited to transport, catering, decoration, sourcing vendors and materials, coordination & planning, etc. for all events catering, employee transportation, waste disposal and recycling.
- Plan utilization of space and resources for new buildouts
- Manage Project, contractors and campus buildouts
- Investigate options for new campuses in line of business
- Prepare Request for Proposal & documents for potential contractors
- Compare costs for required equipment and services
- Plan future developments in line with strategic business objectives
- Ensure campuses meet health and safety requirements and legislative compliance
- Ensure minimum disruption to business operations during construction
- Ensure projects by staff and contractors have been completed
- Respond to campus emergencies and urgent issues as they arise
- Other duties as required. (i.e. manage our break room vendor, assist in events which may be afterhours)
- On-call with afterhours and weekend work frequently being required
- Will be part of the team overseeing ISO 14000 compliance.

Key Responsibilities:

Facilities Management

- Operations Oversight: Oversee the maintenance and operations of the companys facility to ensure safety and functionality, and regulatory compliance.
- Vendor Management: Coordinate with vendors and service providers for facility maintenance, repairs, and improvements, negotiating contracts and managing service agreements. Manage relationships with existing vendors and service providers, including negotiating contracts and ensuring service level agreements are met. Source capable and high performing vendors meeting lateras performance and service requirements for various requirements.
- Preventive Maintenance: Develop and implement preventive maintenance programs to minimize downtime and extend the life of equipment and facilities.
- Regulatory Compliance: Ensure compliance with Health, Safety, and environmental regulations.
- Budget Management: Prepare and manage the facilities & administration budget, monitoring expenses to ensure cost-effectiveness and efficiency.
- Project Execution: Plan and execute building installations, refurbishments, and maintenance projects.

Operations Coordination

- Oversee daily operations of facility services, including security, janitorial, housekeeping, landscaping, etc.
- Ensure compliance with all relevant health and safety regulations, conducting regular inspections and audits.
- Develop and implement standard operating procedures for facility operations.
- Manage the allocation and utilization of space within company facilities, optimizing for efficiency and functionality.
- Coordinate facility-related projects, such as renovations, relocations, and expansions.

Maintenance Management

- Develop and implement a comprehensive maintenance plan for the company Facilities.
- Ensure the timely repair and maintenance of all building systems, including HVAC, electrical, plumbing, structural components, CCTV, ACS, Fire, etc.
- Coordinate with external vendors and contractors for specialized maintenance and repair tasks.
- Monitor and manage the maintenance budget, ensuring cost-effective solutions.
- Maintain accurate records of maintenance activities, including work orders, inspection reports, and equipment warranties.

Vendor and Contractor Management

- Establish and maintain strong working relationships with external partners.
- Ensure that all vendors and contractors adhere to company standards and policies.
- Evaluate vendor performance and address any issues or concerns promptly.

Budgeting and Financial Management

- Prepare and manage the facilities budget, including capital expenditure and operational costs. Be part of the team to present AOP for Hyderabad site.
- Monitor expenditures and identify opportunities for cost savings.
- Provide regular financial reports and updates to senior management.

Emergency Preparedness and Response

- Develop and implement emergency preparedness plans for all company facilities.
- Coordinate emergency response efforts, including evacuation procedures and communication protocols.
- Conduct regular emergency drills and training sessions for staff.
- Maintain emergency supplies and equipment, ensuring readiness for any situation.

Sustainability and Environmental Initiatives

- Promote and implement sustainable practices within company facilities.
- Identify opportunities for energy efficiency and waste reduction.
- Implement and monitor environmental management systems.
- Collaborate with internal and external stakeholders to achieve sustainability goals.

Food and Employee Transport Services

- Employee Transport Services: Handle ground transportation, and other travel-related needs for employees.
- Travel Policy Compliance: Ensuring all travel arrangements adhere to the company&aposs ETS policy, which may include guidelines on budget, preferred vendors, and travel.
- ETS Expense Management: This involves managing and tracking ETS expenses to ensure they stay within the budget.
- Trip roistering: Create detailed trip itineraries with help of tools, meeting schedules, and other activities.
- Emergency Support: Providing support during travel emergencies, such as trip cancellations or delays or medical emergencies.

Office Administration:

- Administration: Lead and oversee administrative functions including office supplies management and front-desk services.
- Team Supervision: Supervise and provide guidance to the facilities and administration team, fostering a collaborative, high-performing culture.
- Planning Coordinate with existing Facilities team members and local leaders to ensure smooth operation during executive and leadership visits
- Coordinating, Scheduling & Calendar Management Support with coordinating and scheduling site level events, coordinating with local & global leadership team members as needed.
- Helping support and manage the Office of the Global facilities head/lead and his schedule.
- Driving Excellence: This includes continuously focusing on optimizing costs and improving service delivery

What You Will Need

- Graduation in any discipline/bachelors degree Preferably mechanical/electrical Engineering. MBA will be added advantage
- 10+ Years of experience in Property Management, Facilities, Safety and Security Supervision, familiarity with local laws relating to Safety and Environmental compliance. The following qualifications will be considered a plus:
- AutoCAD and/or Revitt experience, Webpage maintenance/creation experience, Microsoft Office software expertise, Office Space software with at least 5 years of relevant experience specifically in Facility administration domain as Facilities and administration Manager.
- Strong organizational ability in handling wide range of tasks and detail oriented.
- Excellent communication skills Verbal & Written.
- Effective Leadership qualities.

What Would Be Nice To Have

- Should be self-driven, a team player and a leader with initiative.
- Have strong communication skills and enjoy collaborating with a diverse group of people, interpersonal skills, organizational ability, quantitative and analytical skills
- Should have a strong problem-solving skill
- The ability to thrive in a fast-paced, ever-changing work environment
- The ability to follow organizational policies and procedures
- The ability to handle a high volume of work
- The ability to work a variety of shifts including days, evenings, weekends and holidays (depending on required project deadlines or emergencies)

Benefits & Perks

You can look forward to the following benefits:

- Equity Rewards (RSUs)
- Employee Stock Purchase Plan (ESPP)
- Insurance plans with Outpatient cover
- National Pension Scheme (NPS)
- Flexible work policy

Childcare support

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Silicon Labs is an equal opportunity employer and values the diversity of our employees. Employment decisions are made on the basis of qualifications and job-related criteria without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status, or any other characteristic protected by applicable law.

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