Finance Manager

Role & responsibilities

Job Description: Finance and Accounts Manager

Department: Finance & Accounts

Reporting To: Chief Executive Officer (CEO)

Location: Aluva

Experience Required: Minimum 6 Years

Qualification: CA (Inter) / CMA (Inter)

Industry: Logistics and Warehouse Services

Position Overview

The Finance and Accounts Manager will be responsible for managing the complete finance and accounting operations of a Logistics and Warehouse Services organization. This role requires hands-on experience in financial management, statutory compliance, cost control, and business analysis specific to service-based and asset-intensive operations such as warehousing, transport, and distribution. The incumbent will report directly to the CEO and play a strategic role in financial planning, profitability management, and process optimization, while leading a team of accountants.

Key Responsibilities

1. Financial Accounting & Reporting

2. Oversee day-to-day accounting operations across branches and warehouse locations.

3. Ensure accurate and timely recording of transactions related to freight, storage, leasing, and service revenues.
4. Supervise and review accounts payable, receivable, bank reconciliations, and general ledger.
5. Prepare monthly, quarterly, and annual financial statements as per Ind AS / GAAP.

6. Reconcile revenue, cost, and operational data to ensure proper financial reflection of logistics and warehousing activities.

7. Budgeting, Forecasting & Financial Planning

8. Develop annual budgets and forecasts in alignment with business plans.

9. Conduct cost and profitability analysis of logistics and warehousing operations.
10. Track and report financial performance versus budget, and provide variance analysis.
11. Support strategic decisions on pricing, capacity utilization, and capital investments.

12. Provide financial models and projections for business expansion and new service offerings.

13. Statutory & Regulatory Compliance

14. Ensure complete statutory compliance with Income Tax, GST, TDS, PF, ESI, Professional Tax, and other applicable laws.

15. Manage and oversee all tax filings including GST returns, TDS returns, and annual filings.
16. Coordinate with statutory, internal, and tax auditors to ensure timely completion of audits.
17. Maintain up-to-date knowledge of tax implications specific to logistics and warehousing operations (e.g., input tax credit on transportation and leasing services).

18. Ensure timely renewals of financial registrations, licenses, and statutory documents.

19. Team Management & Leadership

20. Lead, guide, and mentor a team of accountants and finance executives across multiple branches.

21. Allocate responsibilities, monitor deliverables, and ensure accuracy and timeliness in reporting.
22. Foster collaboration between the finance team and operations, warehouse, and logistics departments.

23. Promote a culture of accountability, continuous learning, and process discipline.

24. Internal Controls & Process Improvements

25. Design and implement strong internal financial controls across all company locations.

26. Streamline billing, collections, and vendor payment processes to improve cash flow.
27. Conduct periodic reviews of accounting procedures to ensure compliance and operational efficiency.

28. Introduce automation and digital tools for expense tracking, reporting, and reconciliations.

29. Treasury & Cash Flow Management

30. Monitor daily cash flow, working capital, and fund utilization across branches.

31. Manage banking relationships, overdraft facilities, and fund flow optimization.
32. Prepare periodic cash flow statements and ensure adequate liquidity for operations.

33. Oversee collection efficiency and minimize outstanding receivables.

34. Management Reporting & Business Support

35. Generate MIS reports including branch-wise profitability, cost analysis, and operational efficiency metrics.

36. Provide timely financial insights to assist the CEO in strategic business decisions.
37. Evaluate project feasibility for new warehouses, hubs, and service expansions.

38. Support management in tenders, client negotiations, and pricing strategy with financial data.

39. Audit Coordination

40. Handle statutory, internal, and tax audits with proper documentation and compliance support.

41. Address audit observations and ensure timely closure of findings.
42. Maintain audit-ready records at all times for transparency and compliance.

Key Skills & Competencies

• Strong understanding of accounting standards, taxation (GST, TDS), and corporate laws.
• Industry knowledge of logistics, warehousing, and supply chain operations.
• Proficiency in ERP/accounting software (Tally ERP / SAP / Oracle).
• Advanced proficiency in Microsoft Excel (pivot tables, lookups, dashboards), Google Sheets, and PowerPoint (PPT) for financial analysis and reporting.
• Strong analytical, problem-solving, and data interpretation skills.
• Leadership capability to manage multi-location teams effectively.
• Excellent communication and presentation skills.
• High level of integrity, attention to detail, and business acumen.

Preferred candidate profile