Executive EXIM Pre-shipment Documentation

4 days ago

Ahmedabad Gandhinagar Kalol, India Umasree Texplast Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Purpose:

To ensure accurate and timely preparation of all pre-shipment export documentation in compliance with international trade regulations, customer requirements, and internal policies.

Role & responsibilities

1. Documentation Preparation & Accuracy

  • Prepare commercial invoices, packing lists, shipping instructions, and other pre-shipment documents.
  • Ensure documentation complies with buyer contracts, Incoterms, and country-specific regulations.
  • Coordinate with production and quality teams for product specifications and inspection certificates.

2. Coordination with Internal & External Stakeholders

  • Liaise with freight forwarders, CHA (Customs House Agents), shipping lines, and transporters for booking and documentation.
  • Coordinate with banks for LC (Letter of Credit) documentation and submission.
  • Communicate with buyers for document approvals and special requirements.

3. Compliance & Regulatory Adherence

  • Ensure adherence to DGFT, Customs, and other statutory requirements.
  • Maintain updated knowledge of export regulations, HS codes, and duty drawback schemes.
  • Prepare and submit documents for pre-shipment inspection and certification (if applicable).

4. System & Record Management

  • Maintain digital and physical records of all pre-shipment documentation.
  • Update ERP or export management systems with shipment details.
  • Track and report documentation status for each shipment.

5. Timely Execution & Shipment Readiness

  • Ensure all documentation is completed and approved before cargo readiness.
  • Monitor timelines to avoid delays in shipment due to documentation issues.
  • Support logistics team in ensuring timely dispatch and container stuffing.

6. Audit & Reporting

  • Assist in internal and external audits related to export documentation.
  • Generate periodic reports on documentation status, errors, and compliance metrics.
  • Identify and implement process improvements to reduce documentation errors.

Preferred candidate profile

  • Graduate/Postgraduate in Commerce, International Business, or related field.
  • 2 to 4 years of experience in EXIM documentation (preferably in pre-shipment).
  • Knowledge of export procedures, Incoterms, LC documentation, and customs regulations.
  • Proficiency in MS Office and ERP systems.
  • Strong attention to detail and organizational skills.
  • Good communication and coordination abilities.

  • Exim Executive

    2 days ago

    Thaltej, Ahmedabad, Gujarat, India Biomatrix Healthcare Pvt. Ltd. Full time

    ◾ **Department**: Exim (Documentation) ◾ **Designation**: Officer & Executive ◾ **Experience**: 2-6 Years ◾ **Qualifications**: Graduation **Key Responsibilities**: - Prepare and manage complete export documentation, including invoice, packing list, shipping bill, certificate of origin, etc. - Handle post-shipment documentation for bank...

  • Exim Executive @ Fresher Apply

    5 days ago

    Ahmedabad, India Presion Engineering pvt ltd Full time

    * Designation - EXIM Assistant/Executive Experience - Fresher Main Role - Export pre & post shipment documents Location - ISCKON Cross Road, Ahmedabad Gender - Male Salary - up to 20 - 21 K Education - Graduate or specialization in export courses any ( IB ) Co-ordination with overseas clients / vendors. - To handle inbound and outbound cargo...

  • Exim Executive

    1 week ago

    Gandhinagar, India JB Enterprises Full time

    Operations - In-office EXIM operations - Customs clearance at the field - Freight forwarding - Documentation - Freight and customs documentation - Handling documentation such as packing lists, bills of lading, certificates of origin, invoices, and commercial agreements - Other responsibilities - Liaising with stakeholders to ensure timely shipment and...

  • EXIM Executive

    1 day ago

    Ahmedabad, Gujarat, India Doshion PolyScience Full time ₹ 12,00,000 - ₹ 24,00,000 per year

    Job Description:We are seeking a detail-oriented and results-driven EXIM Executive to join our team. The EXIM (Export-Import) Executive will be responsible for managing and overseeing the company's export and import operations, ensuring compliance with all relevant regulations and international trade standards. This role involves coordinating with various...

  • Executive EXIM Logistics

    2 weeks ago

    Ahmedabad, Sanand, Vadodara, India Agratas Full time ₹ 5,00,000 - ₹ 12,00,000 per year

    JOB TITLE: Executive - EXIM LogisticsGRADE: L6FUNCTION / DEPARTMENT: Supply Chain ManagementSUB-FUNCTION: EXIM - Documentation & Logistics ExecutionREPORTING TO: Assistant Manager- EXIMJOB LOCATION: Sanand, IndiaJOB SCOPE: IndiaABOUT AGRATAS: Agratas is a wholly owned subsidiary of Tata Sons. We design, develop and manufacture high-quality, high-performance,...

  • Exim Executive

    5 days ago

    Gandhinagar, India JB Enterprises Full time

    Other responsibilities of an EXIM executive include: - Ensuring compliance of import and export laws and regulations - Handling documentation, such as Bills of Lading, packing lists, certificates of origin, invoices, and commercial agreements - Arranging transportation of goods - Negotiating freight rates and taxes - Informing management of progress and...

  • Exim Documentation Executive

    2 weeks ago

    Ahmedabad, India Seastarr International Pte Ltd Full time

    Job description Roles and Responsibilities - Preparation and checking of documents under LC or Open Account. - Knowledge of UCP 600, ISBP - This position is more like customer support. - Should have thorough knowledge regarding the clauses required for Bill of lading in terms of letter of credit or buyer terms, Certificate of Origin, Invoice, Packing list,...

  • Exim Operation Specialist

    3 days ago

    Ahmedabad, Gujarat, India Shrinathji Dyechem Export Pvt Ltd Full time ₹ 3,00,000 - ₹ 3,50,000 per year

    We've Urgent Openings.Position : Exim Operation Specialist (Documentation )Location : Nehrunagar, AhmedabadIndustry : Textile Chemical (Dyes & Intermediates)Experience : 3+ Yrs (Min 3 yrs of Exp Must Required in Manufacturing Industry)Salary : Between 30k to 35k- Depends on interviewWorking Days : 06 Days (Monday to Saturday)Job Timing : 10:00am to...

  • Export Documentation Executive

    2 days ago

    Ahmedabad, India Infinite solution Full time

    Manage and monitor all export/import shipments Plan and monitor inbound and outgoing deliveries. Supervise logistics, warehouse, transportation, and customer services. EXIM document processing and complete banking Organize warehouse, label goods, plot routes, and process shipments. Respond to any issues or complaints. Research ideal shipping techniques,...

  • Export Documentation Executive

    2 weeks ago

    Ahmedabad, India S.M. Enterprise Full time

    **About S.M. Enterprise**: For 30 years, S.M. Enterprise is a pioneer in providing global supply chain solutions to more than 250 clients at its head quarter in Ahmedabad, India. Having long experience as the trusted Customs Broker and Forwarding Agent, we at S.M. Enterprise started functioning in the year 1991. Our three decades of experience in this...