Assistant to Joint Managing Director

Company Overview

Goel Power Engineers LLP, based in Mumbai and established in 1965, is a leading manufacturer specializing in diesel generator sets for sophisticated projects in the electrical industry. Renowned for high-quality products, deep technical knowledge, and expert team, it serves a diverse client base, supporting varied business needs.

Job Overview

The Assistant to Joint Managing Director (JMD) is a full-time senior position located in Andheri. The incumbent will closely support the JMD by handling confidential matters, coordinating strategic initiatives, and serving as a bridge between the JMD and internal as well as external stakeholders. Candidates should bring 4 to 6 years of relevant work experience.

Qualifications and Skills

• Handle confidential information efficiently and with absolute discretion to maintain a high level of trust and integrity for the JMD (Mandatory skill).
• Prepare thorough reports and accurate minutes of meetings, ensuring the JMD is equipped with precise and timely information (Mandatory skill).
• Liaison between the JMD and internal departments, clients, vendors, and partners; manage communications to ensure seamless coordination (Mandatory skill).
• Manage and coordinate strategic initiatives by tracking progress and ensuring project milestones and deliverables are met as per JMD's directions.
• Provide consistent business review updates to the JMD, gathering and organizing both quantitative and qualitative data for informed decision-making.
• Coordinate and schedule meetings, ensuring effective agenda management and timely follow-ups to optimize the JMDs schedule and commitments.
• Arrange complex travel plans, including logistics, visa processing, and accommodation for the JMD, guaranteeing efficiency and cost-effectiveness.
• Assist in reviewing contracts, proposals, and key business documents, ensuring compliance with company guidelines and provisions of risk management.
• Demonstrated ability to build strong working relationships, leveraging excellent interpersonal and communication skills with stakeholders at all levels.
• Strong organizational, multitasking, and prioritization skills, with proven experience working independently and managing confidential assignments.

Roles and Responsibilities

• Provide comprehensive administrative and operational support to the JMD, ensuring efficient management of daily responsibilities and strategic priorities.
• Handle confidential documents and sensitive information with the utmost confidentiality, ensuring information security in all communications and records.
• Act as the principal liaison between the JMD and various internal departments, clients, vendors, and partners to facilitate effective information flow and execution of decisions.
• Prepare, review, and disseminate reports, business documents, and minutes of meetings, delivering actionable insights and summaries for the JMDs review.
• Coordinate business meetings, external appointments, and multi-party interactions to ensure alignment with the organization's strategic goals.
• Support the JMD in monitoring, executing, and reporting on strategic initiatives, ensuring progress updates are delivered on a timely basis.
• Arrange and manage intricate travel itineraries and logistical details for the JMD, including transportation, accommodations, and meeting schedules.
• Assist the JMD in reviewing and negotiating contracts, proposals, and other critical business documents to safeguard organizational interests.
• Follow up on action items stemming from meetings or directives and ensure outcomes are communicated, documented, and closed as required.
• Facilitate ad hoc projects, research, and business proposals as assigned by the JMD to support company objectives.