Sales Support
3 days ago
We are seeking a proactive and detail-oriented Sales Support & Accounts Administrator to join our team. The ideal candidate will be responsible for supporting the sales and accounts departments in day-to-day administrative tasks, ensuring smooth coordination, accurate documentation, timely invoicing, and field-level marketing support. This role is key to maintaining operational efficiency between teams and ensuring compliance with financial and regulatory requirements.
Key Responsibilities
1. Sales & Invoicing Support
- Generate and issue invoices based on approved sales quotations.
- Share invoices with relevant internal teams (Sales & Accounts) for proper record-keeping.
- Maintain a well-organized log of all issued invoices for reference and auditing.
2. Accounts Coordination
- Send standard follow-up emails to clients for payment reminders (e.g., at 45 and 60 days).
- Coordinate with the Accounts team for timely GST, TDS, and other statutory filings.
- Assist in reconciling payments, identifying outstanding dues, and resolving discrepancies.
3. Compliance & Documentation
- Ensure all client and vendor documents are regularly updated, organized, and stored appropriately.
- Assist the Accounts team in compiling necessary documentation for audits and internal reviews.
4. Marketing & Field Support
- Visit companies, hospitals, and institutions to distribute promotional materials (pamphlets, brochures, etc.).
- Provide introductory information about the company and services to potential clients.
- Capture and share new business leads with the Sales team.
5. General Administrative Support
- Monitor and track important internal deadlines; send reminders to relevant stakeholders.
- Assist in daily coordination between the Sales, Accounts, and Operations teams.
- Support general office administration and maintain a structured work environment.
Qualifications & Skills
- Bachelor's degree in Commerce, Business Administration, or related field preferred.
- 1–3 years of experience in a similar administrative or coordination role.
- Basic knowledge of accounting processes (GST, TDS, Invoicing, etc.) is a plus.
- Strong organizational and documentation skills.
- Proficiency in MS Office (Excel, Word, Outlook); familiarity with accounting or CRM software is a plus.
- Good written and verbal communication skills.
- Ability to multitask and work with cross-functional teams.
- Willingness to travel locally for field marketing activities.
Job Type: Full-time
Ability to commute/relocate:
- Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):
- Do you have prior experience in an administrative or support role? If yes, how many?
- How many years of experience do you have working with sales or accounts teams?
- Current CTC:
- Expected CTC:
Work Location: In person
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