Administrator

5 days ago

Manikonda Hyderabad Telangana, India HARMONY GLOBAL TECHNOLOGIES LTD Full time ₹ 1,50,000 - ₹ 2,50,000 per year

We are looking for a proactive and detail-oriented Office Administrator to join our IT company in Hyderabad. The successful candidate will be responsible for managing office administration, supporting directors and management, and ensuring smooth day-to-day operations.

As the first point of contact for clients, visitors, and stakeholders, you will represent the company in a professional manner. This role requires excellent communication, organisational, and interpersonal skills, along with the ability to take initiative, work independently, and manage multiple tasks efficiently while maintaining a positive and professional attitude.

Key Responsibilities

  • Manage front office and reception activities, including handling calls, welcoming visitors, managing emails, and coordinating communications.
  • Act as the first point of contact for clients, visitors, and staff in a professional and courteous manner.
  • Organise diaries, schedules, and appointments for directors and management.
  • Record meeting minutes, circulate summaries, and ensure follow-up on action items.
  • Maintain and update company records, files, and databases.
  • Oversee office supplies, IT assets, and general infrastructure to ensure smooth operations.
  • Ensure availability and proper management of office supplies, pantry items, and staff facilities.
  • Assist in planning and coordinating company events, conferences, and training programmes.
  • Draft and manage official correspondence, reports, and presentations.
  • Maintain confidentiality of sensitive business information.
  • Provide administrative support to directors and senior management as required.
  • Coordinate with vendors, service providers, and internal teams for office-related requirements.
  • Support HR with staff coordination, documentation, and onboarding processes.
  • Carry out administrative and coordination tasks for other group companies as assigned by management.

Requirements

  • Proven experience in an administrative role (Office Assistant, Admin Executive, or similar).
  • Strong knowledge of administrative processes, record-keeping, and office management.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook), Google Workspace, and collaboration tools (Teams, Zoom).
  • Ability to prepare reports, minutes, and official correspondence accurately.
  • Typing speed: 35–40 WPM minimum with accuracy.
  • Excellent written and verbal communication skills.
  • Strong interpersonal abilities and professionalism.
  • Highly organised, detail-oriented, and able to multitask in a fast-paced IT environment.
  • Positive attitude, problem-solving mindset, and ability to work independently as well as in a team.

Work Schedule: Full-time, Onsite (Mon–Fri)

Job Type: Full-time

Pay: ₹150, ₹250,000.00 per year

Expected Start Date: 20/09/2025

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