Admin Assistant

23 hours ago

Manikonda Hyderabad Telangana, India Little Caterpillars Preschool Full time

Role: Admin Manager (School)

Exp: Minimum 3-5 years of relevant experience in education sector

**Roles and Responsibilities**:
**Leadership and Oversight**:

- Oversee all day-to-day operations of the school to ensure smooth functioning.
- Serve as the primary point of contact for all operational matters, providing guidance and support to staff as needed.

**Parent-Teacher Meeting (PTM) Coordination**:

- Plan and coordinate PTM events, liaising with HR and Maintenance In charge for logístical support.
- Act as a bridge between parents and school administration, addressing concerns and fostering positive relationships.

**Administrative Management**:

- Manage and fulfill all administrative requirements of the school, ensuring efficient workflow and compliance with policies.
- Monitor and review vendor performance, organize vendor meetings, and maintain vendor relationships.

**Event Planning and Coordination**:

- Collaborate with HR for planning traditional events, ensuring seamless execution and participation from the school community.

**Financial Management**:

- Develop and manage operational budgets, focusing on profitability and cost minimization while maintaining quality standards.
- Oversee logistics operations to optimize resources and streamline processes.

**Safety and Security**:

- Create and maintain a safe learning environment for students, staff, and visitors, implementing necessary safety and security measures.
- Ensure compliance with safety protocols and regulations, conducting regular inspections and audits.

**Staff Supervision and Development**:

- Implement departmental policies, goals, and procedures, providing guidance and support to faculty and staff.
- Monitor the performance of administrative faculty members, offering feedback and professional development opportunities as needed.

**Curriculum and Resource Management**:

- Review textbooks and educational materials, ensuring alignment with curriculum standards and instructional goals.
- Manage inventory control, including procurement and distribution of resources, to support teaching and learning activities.

**Transportation and Facilities Management**:

- Coordinate transport route mapping, monitor driver performance, and oversee vehicle maintenance to ensure safe and efficient transportation services.
- Plan housekeeping team activities and liaise with supervisors to maintain cleanliness and hygiene standards across the school premises.

**Catering and Kitchen Management**:

- Coordinate kitchen requirements according to the master plan, ensuring sufficient supplies and adherence to quality standards.
- Collaborate with kitchen staff to plan menus and dietary requirements, optimizing resources and minimizing waste.

**Continuous Improvement**:

- Conduct regular follow-ups with drivers and supervisors to schedule vehicle checkups and maintenance activities, ensuring operational readiness.
- Continuously seek opportunities for improvement in operational processes and procedures, implementing changes to enhance efficiency and effectiveness.

Pay: ₹18,000.00 - ₹20,000.00 per month

Schedule:

- Day shift

Application Question(s):

- Do you have any administrative experience in schools or the education sector?
- How many years of Primary and Secondary Education experience do you currently have?
- Are you currently working in Hyderabad?

**Experience**:

- total work: 3 years (required)

Work Location: In person

Expected Start Date: 03/03/2025

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