Business Administrator

The Viva Learning Team is seeking an experienced and enthusiastic **Business Administrator** to support our innovative group in Hyderabad. As part of a global organization dedicated to transforming the way individuals and teams learn, share, and grow, this is a great opportunity to influence a central hub that connects people to best-in-class content and help people integrate learning into the fabric of their work.

This role will support a Group Engineering Manager and the full Learning Team organization. It will also provide coverage for the Data Platform + Growth organization’s local employees, serving as a site lead in administration and logistics. Collaborating with both local teams in Hyderabad and colleagues across the globe, this role will help foster a vibrant, inclusive, and productive environment.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

**Responsibilities**:

- General team support for both the Learning team and for the DPG team members; provide exceptional customer service, and drive team culture by maintaining a positive work environment
- Support the rhythm of business operations for the Learning team
- Coordinate team meetings, all-hands, off-sites, and morale-building activities
- Accurately track discretionary budgets and process expense reports, maintaining a meticulous attention to detail
- Ensure compliance with organizational policies and operational procedures, with a commitment to integrity and confidentiality
- Procure goods and services (e.g., technology equipment and office supplies), manage workspace logistics, and handle facility requests
- Administer recruiting logistics for full-time employees and coordinate onboarding for new hires
- Manage external staff and vendor relationships as needed
- May require occasional lifting or physical setup for team events or workspace changes

**Qualifications**:
**Required Qualifications**:

- 2+ years Administrative, Business Support, and/or customer service experience OR equivalent experience
- Strong planning, organizational, and time management skills, with demonstrated ability to independently juggle multiple priorities and projects
- Proactive problem-solver who anticipates business needs, adapts quickly, and remains calm under pressure
- High level of accountability, reliability, and attention to detail, especially when managing budgets, confidential information, and team logistics
- Proficiency with Microsoft productivity software, including Outlook, Loop, PowerPoint, Word, and Excel
- Familiarity with internal Microsoft tools (iCIMS, EC, MyExpense, ProcureWeb, M365 Groups, MSSpace) is a plus

**Preferred Qualifications**:

- 3+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work
- Associate's/Bachelor’s Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
- 1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
- 1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training OR equivalent experience.
- Excellent verbal and written communication skills, diplomatic approach, and professional presence
- A positive, inclusive attitude and a passion for supporting others in their learning and growth

DPG