Executive Assistant

7 days ago

Pune, Maharashtra, India Danfoss Full time US$ 90,000 - US$ 1,20,000 per year

Job Title: Executive Assistant to Senior Director Innovation Center

Location: Magarpatta Pune, India

Reports To: Senior Director, Innovation Center

Job Summary

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support the Senior Director of our Innovation Center. This role requires a dynamic individual who thrives in a fast-paced, innovation-driven environment and can manage complex schedules, coordinate high-level meetings, and act as a good organizer for the leadership team.

Key Responsibilities

Executive Support:

  • Manage and optimize the Senior Director's calendar, travel, and appointments.

  • Prepare briefing materials, presentations, and reports for internal and external meetings.

  • Handle confidential information with discretion and professionalism.

Communication & Coordination:

  • Serve as the primary point of contact between the Senior Director and internal/external stakeholders.

  • Draft and manage correspondence, emails, and communications on behalf of the Senior Director.

  • Coordinate cross-functional meetings, innovation events, and strategic offsites.

Project & Operations Support:

  • Track key timelines, and assist for closure of deliverables.

  • Support budget tracking, vendor coordination, and procurement processes, invoicing and payments.

Strategic Involvement:

  • Participate in brainstorming sessions and organizing Townhalls (virtual and/or in-person).

Qualifications

  • Bachelor's degree in Business Administration, Management, Communications, or related field.

  • Master's degree or MBA is a plus.

  • 5+ years of experience as an Executive Assistant or in a similar role supporting senior leadership.

  • Experience in a tech-driven, innovation, or R&D environment is highly desirable.

Key Skills & Competencies

  • Exceptional organizational and time-management skills.

  • Strong written and verbal communication.

  • High emotional intelligence and discretion.

  • Ability to multitask and prioritize in a dynamic environment.

  • Proactive problem-solver with a growth mindset.

Tools & Software Proficiency

Productivity & Collaboration:

  • Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

  • Microsoft Teams

Data & Reporting:

  • Excel (advanced functions, pivot tables, charts)

Other Tools:

  • Travel and expense management tools (e.g., Concur)

Why Join Us?

  • Be part of a cutting-edge innovation ecosystem.

  • Work closely with visionary leaders and global teams.

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