Office administrator/Operations Executive

9 hours ago

Ghaziabad, Uttar Pradesh, India Robspray Technology Systems Pvt Ltd. Full time ₹ 2,50,000 - ₹ 7,50,000 per year

Role & responsibilities

  • Answer calls and transfer them to concerned person, Visitor Management
  • Attendance and leave record management.
  • Courier Management, opening, dating, copying and circulating incoming post.
  • Make contact list of relevant numbers and contact information.
  • Follow up on timely bills submission and payouts.
  • Check stationary levels and ordering new supplies.
  • Calendar Management, Travel Arrangements Visa, Flight & hotel booking.
  • Maintain an electronic and hard copy filing system
  • Vendor Management
  • Handle MIS report and Budget Management
  • Review monthly budget, Petty cash management & reimbursement.
  • Manage operation activities for received orders.
  • Pantry and office events management.
  • Maintain employee records (Joining & Relieving, salary details, etc).
  • Onboarding, Induction, Recruitment, Offer Letters, Exit Formalities, etc.
  • Prepare reports and presentations.
  • Follow-up with all concerned (internal staff, clients, suppliers, customers)
  • Served as the mediator between the Director and the rest of the staff.
  • Maintain a safe and secure work environment, develop personal growth opportunities.
  • Review and approve supply requisitions.
  • Purchase materials and forms by obtaining requirements, negotiating price, quality, and delivery, approving invoices.
  • Ensure the Sales order cycle will be completed on time smoothly without any interruption.
  • Assist in day-to-day office operations and administrative tasks.
  • Prepare, manage, and organize documents and records.
  • Draft and respond to emails in a professional manner.
  • Follow up with internal departments and external parties as needed.
  • Coordinate with team members to ensure smooth workflow.
  • Perform other duties as assigned to support the office staff.
  • Research and conduct data to prepare relevant documents.

Preferred candidate profile

  • A result oriented Executive Assistant with 3-8 year extensive experience.
  • Motivation to take independent responsibility as well as ability to contribute and be a productive team member.
  • Proven ability in adopting, implementing & monitoring to improve quality & productivity.
  • Excellent communication & exceptional interpersonal and manpower management skills with the ability to lead large teams & establish relationships with key players in the industry.
  • Assist executive and managers on multiple organizational levels. Manage multiple schedules and maintain communication across teams. Focused, consistent, punctual and reliable. Organized and trustworthy with confidential and personal information.
  • Uphold a strict level of confidentiality.
  • Develop and sustain a level of professionalism among staff and clientele.

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