Office administrator/Operations Executive
9 hours ago
Role & responsibilities
- Answer calls and transfer them to concerned person, Visitor Management
- Attendance and leave record management.
- Courier Management, opening, dating, copying and circulating incoming post.
- Make contact list of relevant numbers and contact information.
- Follow up on timely bills submission and payouts.
- Check stationary levels and ordering new supplies.
- Calendar Management, Travel Arrangements Visa, Flight & hotel booking.
- Maintain an electronic and hard copy filing system
- Vendor Management
- Handle MIS report and Budget Management
- Review monthly budget, Petty cash management & reimbursement.
- Manage operation activities for received orders.
- Pantry and office events management.
- Maintain employee records (Joining & Relieving, salary details, etc).
- Onboarding, Induction, Recruitment, Offer Letters, Exit Formalities, etc.
- Prepare reports and presentations.
- Follow-up with all concerned (internal staff, clients, suppliers, customers)
- Served as the mediator between the Director and the rest of the staff.
- Maintain a safe and secure work environment, develop personal growth opportunities.
- Review and approve supply requisitions.
- Purchase materials and forms by obtaining requirements, negotiating price, quality, and delivery, approving invoices.
- Ensure the Sales order cycle will be completed on time smoothly without any interruption.
- Assist in day-to-day office operations and administrative tasks.
- Prepare, manage, and organize documents and records.
- Draft and respond to emails in a professional manner.
- Follow up with internal departments and external parties as needed.
- Coordinate with team members to ensure smooth workflow.
- Perform other duties as assigned to support the office staff.
- Research and conduct data to prepare relevant documents.
Preferred candidate profile
- A result oriented Executive Assistant with 3-8 year extensive experience.
- Motivation to take independent responsibility as well as ability to contribute and be a productive team member.
- Proven ability in adopting, implementing & monitoring to improve quality & productivity.
- Excellent communication & exceptional interpersonal and manpower management skills with the ability to lead large teams & establish relationships with key players in the industry.
- Assist executive and managers on multiple organizational levels. Manage multiple schedules and maintain communication across teams. Focused, consistent, punctual and reliable. Organized and trustworthy with confidential and personal information.
- Uphold a strict level of confidentiality.
- Develop and sustain a level of professionalism among staff and clientele.
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