Executive Assistant to CEO

7 days ago

Noida, Uttar Pradesh, India 59d4bfc0-0b52-4625-a7cc-06fb0bde0272 Full time ₹ 3,60,000 - ₹ 4,20,000 per year

JOB DISCRIPTION -EXECUTIVE ASSISTANT

Location: Santoshi InfoSolutions Noida sec-63

Employment Type: Full-Time

Salary-upto-35k

Contact

Key Duties & Responsibilities

1. Executive Support

Manage and maintain executives' schedules, including meetings, appointments, and travel arrangements.

Screen and prioritize emails, phone calls, and correspondence.

Prepare, review, and edit documents, reports, and presentations.

Draft professional emails, letters, and internal communications on behalf of executives.

Maintain confidentiality at all times.

2. Meeting & Event Management

Coordinate and organize executive meetings, board meetings, and special events.

Prepare meeting agendas, compile materials, and take accurate minutes.

Track and follow up on action items to ensure timely completion.

Arrange travel itineraries, accommodations, and logistics.

3. Administrative Operations

Maintain filing systems (digital and physical) and ensure efficient document management.

Process expense reports, invoices, and reimbursements.

Assist with budget tracking and purchasing needs.

Handle office-related coordination with external vendors and service providers.

4. Communication & Liaison

Serve as a point of contact between executives, staff, clients, and external partners.

Ensure clear, professional, and timely communication on behalf of the executive office.

Build strong working relationships across the organization.

5. Project Coordination

Support special projects assigned by executives, including research and data compilation.

Monitor timelines, deadlines, and deliverables to keep projects on track.

Provide administrative support for strategic initiative.

Skills & Competencies

Excellent written and verbal communication skills.

Strong organizational and time-management abilities.

Proficient in Microsoft Office Suite, Google Workspace, and scheduling software.

Ability to multitask and prioritize effectively.

High degree of professionalism, confidentiality, and discretion.

Strong problem-solving skills with a proactive mindset.

Personal Attributes

Detail-oriented and reliable.

Adaptable with a positive attitude.

Strong interpersonal skills and emotional intelligence.

Ability to work independently with minimal supervision.

Working Conditions

Standard office environment with occasional extended hours as needed.

Must be available for urgent tasks or last-minute schedule changes.

Job Types: Full-time, Permanent

Pay: ₹30, ₹35,000.00 per month

Education:

  • Bachelor's (Required)

Experience:

  • executive assistant : 2 years (Required)

Work Location: In person

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