Front Office Admin
1 week ago
Position: Front Office Admin
Location: Manjeri, Malappuram
Company:
Reporting to : Head of Operations
Work Shift: Monday - Saturday, IST 9 am -6 pm.
In this role, you will be the first point of contact for visitors, clients and partners. You will ensure smooth day-to-day operations of the front desk and administrative functions in the office, while delivering a professional, welcoming environment and supporting internal teams with administrative and coordination tasks.
Key Responsibilities
- Greet and welcome visitors, clients and delivery personnel in a warm and professional manner.
- Answer, screen and forward incoming telephone calls and emails; take and relay accurate messages.
- Maintain the reception area: ensure it is clean, organized, presentable at all times.
- Manage courier services and packages; distribute appropriately.
- Handle scheduling of meeting rooms, coordinate calendar bookings for internal meetings, prepare meeting rooms and logistics.
- Maintain office supplies inventory (stationery, pantry, general office items) and place orders as required to avoid shortages.
- Manage general office administration: filing, scanning, photocopying, printing, document management.
- Coordinate with facilities / vendors for office equipment maintenance, repair or servicing (e.g., printers, HVAC, cleaning) where relevant.
- Support travel, accommodation or local transportation logistics for visiting guests or staff when required.
- Assist internal teams (HR, Finance, Operations) with basic administrative tasks such as data entry, preparing correspondence, expense forms, visitor logs, etc.
- Uphold security protocols: visitor registration, access control, ensuring compliance with office policies.
- Handle ad-hoc tasks as required by the management.
Qualifications & Experience
- Graduate / Post Graduate with Business or related preferred.
- Prior experience (1–2 years or more) in a front-office/receptionist/administrative role is desirable. Smart freshers with a professional attitude shall consider.
- Excellent verbal and written communication skills.
- Professional appearance, good interpersonal skills and customer-service orientation.
- Proficiency in MS Office (Word, Excel, Outlook) and comfortable using office equipment (printers, scanners, etc.).
- Ability to multitask, prioritise workload, work independently and adapt to changing demands in a busy environment.
- Good organisational skills, attention to detail and problem-solving ability.
- Discretion and confidentiality when handling sensitive information.
Skills & Attributes
- Friendly, approachable and professional demeanour.
- Strong telephone etiquette and email communication skills.
- Well-organised, with ability to manage time and resources efficiently.
- Team player who also takes initiative in solving issues.
- Comfortable in a dynamic work environment, able to shift between tasks quickly.
- Basic knowledge of bookkeeping or expense processing is a plus
Why Join
- Be the face of a dynamic and growing digital business.
- Work in a vibrant office with exposure to multiple facets of operations (admin, facilities, coordination).
- Opportunities to grow: gain broader operational experience that could lead to roles in office/operations management.
- Friendly team culture and a chance to add real value right from day one.
Email:
Job Type: Full-time
Pay: ₹13, ₹15,000.00 per month
Benefits:
- Health insurance
- Paid sick time
- Provident Fund
Work Location: In person
Application Deadline: 22/12/2025
Expected Start Date: 01/01/2026
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