Proposal Lead/Bid Manager

The Proposal Coordinator will engage with Directors, Bid and Project Managers, our Proposal and Marketing Team, and colleagues in other countries. Various teams will provide technical expertise, project knowledge and background to support you to prepare and secure winning bids.

Were looking for that special combination of skills and experience that make for a good Proposal Coordinator. We need the planner & project manager, communicator, analyst, and completer finisher with an eye for detail. Being creative and diverse in our thinking is part of what gives us the competitive edge, and you will be at the heart of delivering new value propositions for our growing client base.

Key ingredients of the role & Specific skills required:

Ensuring that the bid is run in accordance with bid best practice and the win work capture plan and pursuit toolkit, and in compliance with the Service Delivery Process.

Job title: Proposal lead

Years of experience: 2 to 6 years (A/E/C industry)

Role: Expected functions

Work as a proposal lead to coordinate with technical staff and develop RFP-compliant, competitive, and quality proposals and statements of qualification. Understands the brand initiatives and business development process in marketing tools and systems and has full working knowledge of CRM tools and other information centers. This is an organizational and logistics-focused role in the Business Development and Support (BD&S) domain.

Job Duties: Responsibilities

Drives pursuit process.

Run advanced CRM searches.

Draft proposal assignment guide and schedule.

Set up proposal kick-off and other pursuit milestone meetings, reviews.

Order printing supplies as needed for proposal submission.

Assist with storyboard discussions.

May assist with budget tracking and schedules, alerting proposal manager of status.

Pull resumes and project descriptions from Vision/CRM/other repositories.

May conduct research on multiple platforms so basic LLM and prompt engineering knowledge and experience of Knowledge Management System is preferred.

Coordinate with support services (legal, accounting, HR) on administrative sections of the pursuits (e.g., forms, statistics).

Lay out the proposal using an InDesign template. So, a basic knowledge of graphic design is a must.

Coordinate all graphics through the design artists.

Coordinates and helps produce, package, and track the proposal for delivery, ensuring that proposal submission deadlines are always achieved.

Assist in development of PowerPoint presentations and coordinate with the graphic artists.

Follow USA proposal development process and use consistent set of tools, including using best practice.

Carry out proposal closeout process ensuring that it is complete.

May lead large proposal efforts.

May perform such other duties as the supervisor may from time to time deem necessary.

Minimum Requirements:

EDUCATION AND EXPERIENCE

Bachelors degree in English, Journalism, Marketing or Engineering with 2 to 6 years of experience. Without a degree, twelve years of relevant experience, preferably supporting proposals in the Architecture, Construction and Engineering (A/E/C) industry.

Some knowledge of the engineering industry desirable; can understand the basics and can tell whether text is addressing the solicitation requirements. Good communication skills. Good command of English language is a must.

SPECIAL SKILLS

Excellent communication, interpersonal, and organizational skills. Strong grammar and spelling abilities. Self-starter, multitasker, team player, works well under pressure, and follows through on tasks, keeps the team informed of changes. Good attention to detail. Shows desire to take on responsibility.

Computer skills required and proficiency with Microsoft Office Suite. Working knowledge of Adobe InDesign is required