Executive Assistant to Partner

1 week ago

Gurgaon, Haryana, India b94770a0-3f6b-46f9-83d9-932fdf39d11d Full time ₹ 12,00,000 - ₹ 36,00,000 per year

The Executive Assistant (EA) will provide high-level, end-to-end administrative, project, and operational support to a Partner in a fast-paced executive search environment. The role requires exceptional organizational capability, strong communication skills, professionalism, and the ability to manage multiple priorities with accuracy and discretion. The EA will act as a strategic enabler to the Partner, ensuring seamless execution across search mandates, client management, and internal operations.

Key Responsibilities

1. Partner & Calendar Management

  • Manage complex and dynamic calendars across time zones.
  • Schedule and coordinate client meetings, candidate interviews, internal reviews, and briefings.
  • Proactively anticipate scheduling conflicts and resolve them independently.
  • Ensure the Partner is fully prepared with agendas, briefs, and relevant documents.

2. Search Project Coordination

  • Support end-to-end execution of retained search mandates.
  • Track search progress, milestones, and deliverables in the firm's CRM/database.
  • Liaise with research associates, consultants, and external stakeholders for timely updates.

3. Client & Candidate Communication

  • Serve as a professional point of contact for senior-level candidates and clients.
  • Draft, edit, and manage correspondence with high attention to detail.
  • Maintain confidentiality and handle sensitive information with discretion.

4. Documentation & Presentation Support

  • Prepare high-quality documents including capability decks, search proposals, candidate reports, and interview summaries.
  • Format PowerPoint, Word, Excel, and PDF documents following firm branding standards.
  • Manage digital filing, version control, and documentation accuracy.

5.Travel & Logistics

  • Coordinate domestic and international travel, itineraries, and meeting schedules.
  • Manage expenses, reimbursements, vendor coordination, and related logistics.

6. Operational & Administrative Support

  • Handle Partner's administrative tasks—expenses, timesheets, invoicing support, leave planning, and CRM updates.
  • Support internal practice meetings, business development initiatives, and events.
  • Take initiative to streamline processes and improve overall team efficiency.

Education & Experience

  • Graduate/Postgraduate degree in any discipline.
  • 4–10 years of experience as an EA, PA, or project coordinator; experience in consulting, executive search, professional services, or advisory firms preferred.

Skills & Competencies

  • Exceptional verbal and written communication.
  • Strong proficiency in MS Office Suite (Word, Excel, PowerPoint).
  • High attention to detail with impeccable organizational skills.
  • Ability to manage multiple deadlines calmly under pressure.
  • Professional presence, maturity, and ability to interact with CXO-level leaders.
  • Discretion and integrity in handling confidential information.

Personal Attributes

  • Proactive and resourceful.
  • High ownership mindset and service orientation.
  • Ability to work independently and in a team environment.
  • Strong judgment and problem-solving skills.

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