Administrative Assistant
3 days ago
Location: BKC, Mumbai, MaharashtraReports To: Senior ManagementIndustry: Investment Banking / Financial ServicesExperience Required: 3–5 years in executive assistance or administrative rolesEmployment Type: Full-Time | In-OfficeJob SummaryWe are seeking a highly professional, organized, and proactive Office Admin Assistant to support our Managing Director and broader leadership team at a fast-paced mid-sized investment banking. This role requires exceptional calendar and travel management skills, discretion in handling confidential information, and the ability to interact with high-profile clients, investors, and stakeholders with poise and professionalism.
Key ResponsibilitiesExecutive Calendar & Schedule Management
- Manage the MD's daily calendar: prioritize meetings, block time for key activities, and ensure schedule optimization.
- Schedule internal and external meetings with investors, clients, regulatory bodies, and board members.
- Proactively reschedule conflicts and follow up on pending calendar confirmations.
Travel & Logistics Coordination
- Organize end-to-end domestic and international travel for MD and other team: flights, hotels, local transport, visas.
- Prepare detailed travel itineraries with real-time updates and concierge-level service.
- Liaise with drivers, protocol officers, or security staff for high-profile visits.
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