Administration Assistant

7 hours ago

Mumbai, Maharashtra, India Arcot Group Full time ₹ 86,000 - ₹ 6,00,000 per year

Job Description: Administrative Assistant

Position Overview:

We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide comprehensive administrative and clerical support to our team. The ideal candidate will be responsible for ensuring smooth day-to-day office operations, supporting management, coordinating with internal and external stakeholders, and maintaining accurate records and documentation.

Key Responsibilities:

Administrative Support

  • Manage and maintain executives' schedules, appointments, and travel arrangements.
  • Prepare correspondence, reports, memos, and other documents as required.
  • Organize and maintain physical and digital filing systems.
  • Handle incoming calls, emails, and inquiries with professionalism and efficiency.

Office Management

  • Coordinate office supplies procurement and maintain inventory.
  • Support in organizing company meetings, events, and conferences.
  • Ensure office operations and procedures comply with company policies.

Coordination & Communication

  • Act as the first point of contact for internal teams and external clients/vendors.
  • Schedule and coordinate meetings, including preparing agendas and recording minutes.
  • Liaise with HR and Accounts departments for payroll, employee records, and onboarding support when required.

Data & Documentation

  • Maintain accurate databases, records, and spreadsheets.
  • Assist in preparing reports, presentations, and financial documents.
  • Ensure confidentiality and data protection protocols are followed.

Qualifications & Skills:

  • Bachelor's degree in Business Administration, Commerce, or related field (preferred).
  • Proven experience (2–4 years) as an Administrative Assistant or similar role.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to maintain confidentiality, integrity, and discretion.
  • Strong interpersonal skills and a customer-service-oriented mindset.

Key Competencies:

  • Time management and prioritization.
  • Problem-solving and adaptability.
  • Professionalism and teamwork.
  • Proactive and resourceful approach.

Job Types: Full-time, Permanent

Pay: ₹10, ₹20,000.00 per month

Application Question(s):

  • What is your current CTC?
  • What is your expected CTC?
  • How many years of experience do you have as an Admin?

Work Location: In person

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