Front office associate

2 days ago

Ahmedabad, Gujarat, India ZIPBOOKS SOFTWARE SOLUTIONS Full time

Job Description: Front office associate(Admin & HR Support)

Company: ZipBooks Software Solution

Location: Ahmedabad

Experience Required: 6 months to 5 years

About ZipBooks Software Solution

ZipBooks Software Solution is a growing IT and software development company offering innovative digital solutions to clients across various industries. We specialize in software development, mobile applications, web solutions, and IT support services. Our company focuses on delivering quality, efficiency, and excellent customer experience. We believe in creating a positive, collaborative, and growth-oriented work environment for all our employees.

Role Overview

We are looking for a Front Desk Executive who can efficiently manage front office operations along with administrative and HR support tasks. The ideal candidate should be well-presented, professional, and possess strong communication and organizational skills.

Key Responsibilities Front Desk & Reception Responsibilities

  • Greet and assist visitors, clients, and candidates in a professional manner.
  • Handle incoming phone calls, emails, and inquiries.
  • Maintain visitor records and manage appointment scheduling.
  • Ensure cleanliness and organization of the front desk and reception area.

Administrative Responsibilities

  • Manage office supplies, stationery, and inventory.
  • Coordinate courier, vendor communication, and housekeeping activities.
  • Assist in preparing documents, reports, and basic office correspondence.
  • Support the internal team with day-to-day office administration tasks.

HR Support Responsibilities

  • Assist in scheduling interviews and coordinating with candidates.
  • Maintain employee attendance, leave records, and other HR documentation.
  • Help in onboarding processes such as collecting documents and preparing joining kits.
  • Support HR team in company events, communication, and compliance documentation.

Required Skills & Qualifications

  • Good communication and interpersonal skills.
  • Basic knowledge of MS Office (Word, Excel, Email).
  • Strong organizational and time-management abilities.
  • Presentable, professional, and customer-oriented.
  • Ability to multitask and handle work independently.

Experience

  • 6 months to 5 years in Front Desk, Admin, or HR roles.
  • Experience in IT/software company preferred (optional).

Job Type: Full-time

Pay: ₹15, ₹25,000.00 per month

Benefits:

  • Paid sick time
  • Provident Fund

Work Location: In person

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